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  Document Management  >  DMS Software

Comprehensive, AI-driven Document Management Software Built for Compliance

Best Document Management Software

Looking for a document management software solution that manages documents across your entire product lifecycle? ComplianceQuest, an all-in-one, compliance-ready DMS software, enables you to control, collaborate, and streamline your documents while integrating effortlessly with your quality, safety, and compliance workflows on Salesforce.

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Best Document Management Software

One Intelligent Platform - Simplify Every Stage of Your Workflow

Document management is crucial for enterprises. It is not only a regulatory requirement, but also crucial to manage the growing volume of documents covering various aspects of operations. As businesses expand, so must the document management solution to keep pace.

CQ Document Management Software is an efficient and effective solution that can scale up and offer built-in security with proven adoption across global teams and leading organizations. Here’s why:

  • Proven at Scale: Managed 1.8M+ files with a 54% boost in team engagement.
  • Salesforce-Backed: 99.9% uptime and seamless integration with CRM, ERP, MES, and more.
  • Automated Workflows: Eliminates manual bottlenecks by handling routing, reviews, and approvals.
  • Compliance-Ready: FDA 21 CFR Part 11, ISO 13485/9001, OSHA, GxP, SOC 2 - all baked in.
  • Smarter Search: Instantly locate any file with keyword, tag, or metadata filtering.
  • Ironclad Security: Includes encryption, MFA, permissions, and digital signatures as standard features.

1,822,073+
Documents Managed
4.7/5.0 (101 Reviews)
Capterra
4.3/5.0 (77 Reviews)
G2 Grid Leader
4.3/5.0 (77 Reviews)
Gartner Peer Insight

Trusted by Leading Organizations

Transform your Document Workflow with CQ DMS’s Advanced Features

    • Document management has always been a crucial part of operations. But traditional systems are siloed and require manual intervention, making it difficult to keep up. Our cloud-based document management system software delivers:

      • Anywhere Access: It enables secure collaboration from any device without a VPN.
      • No-Downtime Updates: It is always current and secure.
      • Effortless Expansion: New teams or sites can be onboarded in no time.

      It is a future-ready infrastructure that grows with your business.

    • Manual document handling is time-consuming and prone to errors. Our DMS software accelerates every phase:

      • Create: It provides templates with rich metadata to simplify the document creation process
      • Route: It aligns with policy-based workflows and deadlines
      • Approve: Secure e-signatures and reminders enable timely reviews and approvals from anywhere, anytime
      • Publish: Auto-release with optional training tracking helps with publishing the documents and provides permission-based access
      • Retire: It also ensures outdated versions are archived automatically

      The implementation of the CQ DMS reduces cycle times by 30% within the first 90 days

    • A robust DMS helps businesses be prepared for inspections and audits by regulators. Some of the benefits include:

      • Full Audit Trails: Every action is logged, showing who accessed the documents, for what, when, and why.
      • Change Control: This is synced with quality and compliance events, enabling a smooth changeover of processes and preventing any unforeseen events.
      • eSignatures Built for Compliance: Aligns with FDA, EMA, and global GxP expectations, thereby reducing the risk of non-compliance.

      From mock audits to formal inspections, an automated system ensures you’re always ready.

    • A robust document management system must be a centralized repository of all enterprise-related documents. As all operations are interconnected, this helps the senior management with an unhindered and holistic view of all processes and uncovers issues proactively. Therefore, the CQ document management system software connects seamlessly to:

      It acts as a unified platform providing one source of truth.

    • As the volume of documents increases, compliance can become a real challenge when managing them manually. Even where documents are digitized, silos and poor metadata/tagging can cost businesses time and money in retrieving documents. With ComplianceQuest’s cloud-based DMS, companies are assured of precision whether they are managing 500 or 5 million documents, as it includes the following features:

      • Keyword & Metadata Search: Like Google, the search in the centralized repository becomes easier and more precise due to keywords and metadata.
      • AI Recommendations: Quickly discover SOPs and training files for faster response times to issues and events.
      • Version History: Compare redlines and restore previous versions instantly.

      Often, version control is a challenge in the manual management of documents. With the CQ solution, the time-stamp helps retrieve the latest version every time and eliminates rework and compliance gaps.

    • In addition to it being a regulatory requirement, companies must ensure the documents are secure as they contain employee, customer, and trade-related information that must be protected. The ComplianceQuest DMS ensures this through:

      • Full Encryption: AES-256 at rest, TLS 1.2+ in transit
      • Granular Permissions: Role-based access down to field level
      • MFA & SSO: Streamlined and secure sign-on
      • Password Policies: Enforce complexity, expiration, and lockouts

      The solution is certified for SOC 2 Type II and ISO 27001 compliance, further reinforcing the data protection aspect of the solution.

    CQ Cloud Document Management Software with Advanced Features

Real Results That Matter

Goal
How We Help
Outcome
Efficiency Gains Automated workflows + centralized access Up to 40% admin time saved
Risk Reduction Built-in compliance and traceability Fewer audit findings
Strategic Decisioning Unified content and quality data Faster, data-backed decisions
Business Agility Scalable, modular, and integration-ready Lower TCO & faster expansion
cell and gene therapy

Why you Should Start with Document, Training and Change Management as the Building Blocks for your QMS

Technologies used in CQ’s Document Management Software

Applied AI Functionality

The Applied AI Functionality

ComplianceQuest's Document Management System is a cloud-native solution with infused AI that empowers companies to efficiently handle structured, semi-structured, and unstructured documents. This secure document software facilitates swift and precise data extraction and routing, while also providing recommendations for document updates or retirement.

Salesforce Shield and Salesforce Data Mask

ComplianceQuest's CQ-DR (Dashboard Reporting)

CQ offers robust, customizable dashboards for convenient and immediate access to vital performance indicators and real-time analytics for your business. These dashboards serve as a unified corporate scorecard, delivering a comprehensive overview of your business operations, including quality and safety processes. This helps with making informed decisions on strategies, policies, and operations to improve quality and performance on a continuous basis.

ComplianceQuest's CQ-DR (Dashboard Reporting)

Transform Your Document Workflow with CQ DMS’s Advanced Features

ComplianceQuest’s secure, cloud-based solution streamlines document management, ensures compliance, and enhances productivity. It helps to simplify workflows from creation to archiving and remain inspection-ready while reducing risks.

  • The Applied AI Functionality

    The Applied AI Functionality

    ComplianceQuest's Document Management System is a cloud-native solution with infused AI that empowers companies to efficiently handle structured, semi-structured, and unstructured documents. This secure document software facilitates swift and precise data extraction and routing, while also providing recommendations for document updates or retirement.

  • Salesforce Shield and Salesforce Data Mask

    ComplianceQuest's CQ-DR (Dashboard Reporting)

    CQ offers robust, customizable dashboards for convenient and immediate access to vital performance indicators and real-time analytics for your business. These dashboards serve as a unified corporate scorecard, delivering a comprehensive overview of your business operations, including quality and safety processes. This helps with making informed decisions on strategies, policies, and operations to improve quality and performance on a continuous basis.

  • ComplianceQuest's CQ-DR (Dashboard Reporting)

    Transform Your Document Workflow with CQ DMS’s Advanced Features

    ComplianceQuest’s secure, cloud-based solution streamlines document management, ensures compliance, and enhances productivity. It helps to simplify workflows from creation to archiving and remain inspection-ready while reducing risks.



Capabilities of CQ's Document Management Software

Document Management Software offers a range of capabilities to streamline document-related processes and enhance overall productivity. The key capabilities of the secure document software include:

  • Enhanced User Experiences (UX): The CQ DMS prioritizes user-friendly interfaces and intuitive workflows to improve user adoption. The following features make it simpler for users to work with documents:
    • Inventory management
    • Shipment tracking
    • Compliance documentation
  • Scalable Architectures: DMS systems are designed to accommodate the evolving needs of organizations. They offer scalable architectures that can handle growing document volumes, additional users, and increased data types. This ensures that the DMS Software remains effective as the organization expands.
    • Growing document volumes
    • Additional users
    • Increased data types
  • Advanced Security Measures:Data security is a top priority for Document Management System Software. To protect sensitive documents from unauthorized access and data breaches, the CQ solution offers advanced security measures such as:
    • Encryption
    • Access controls
    • User authentication
    • Audit trails
    • Data loss prevention features.
  • Integration and Interoperability: The CQ solution integrates with other enterprise software systems commonly used in organizations. To enhance productivity, it offers APIs and connectors to facilitate data to flow between systems by seamlessly integrating it with tools such as:
    • CRM
    • ERP
    • Email clients
    • Cloud storage platforms
Capabilities of Document Management Software
mustangbio case study

Customer Success

Winning Story of Two Businesses Using the CQ Training and Document Management Solution to Improve Their Quality Management Process

mustangbio case study
Read Case Study

CQ's Document Management Software Across Industries

Document Management Software is used by different industries as it helps optimize document-related procedures, improve operational efficiency within organizations, and boost employee productivity. Here are some examples of industries using DMS software:

  • Logistics

    The cloud-based CQ DMS ensures secure access and automated workflows to improve operational accuracy, transparency, and supply chain efficiency, streamlining:

    • Inventory management
    • Shipment tracking
    • Compliance documentation
  • Life science

    The CQ DMS ensures regulatory compliance and secure research documentation for the life sciences industry for faster innovation and adherence to industry standards by enabling:

    • Seamless collaboration
    • Version control
    • Secure data storage
  • Biotechnology

    The CQ DMS is aligned with leading regulations and standards applicable to the industry, ensuring compliance with FDA and ISO standards. This helps to:

    • Optimize patent handling
    • Manage research data and clinical trials, secure
    • Efficient document retrieval for R&D processes
  • Aerospace and Defense

    The DM helps the aerospace and defense industry to securely manage technical manuals, engineering drawings, and compliance reports. It improves compliance with stringent security and regulatory standards through:

    • Document traceability
    • Version control
    • Access control
  • Oil and Gas

    This industry needs real-time access to critical operational documents to reduce risks and increase operational efficiency. The CQ cloud-based DMS improves:

  • Pharmaceutical

    The cloud-based DMS helps pharma companies be audit-ready, ensure data security, and efficiently handle documents. They can become FDA, GMP, and ISO compliant by automating:

    • Clinical trial documentation
    • SOP management
    • Quality control records
  • Manufacturing

    The AI-powered cloud-based CQ DMS enhances production efficiency, quality control, and compliance tracking. It helps with:

    • Centralizing engineering drawings, safety guidelines, and production records
    • Optimizing process standardization and operational workflows
  • Automotive

    Streamline design documentation, supply chain management, and regulatory compliance with CQ’s cloud-based DMS. Benefits include:

    • Improving document versioning
    • Traceability
    • Collaboration to accelerate product development and innovation
  • Medical Devices

    Become FDA, MDR, and ISO compliant with CQ cloud-based DMS designed for medical devices. This helps with managing:

    • Technical documentation
    • Quality assurance records
    • Certification processes
    • Regulatory audits
    • Data security
  • Healthcare

    Manage sensitive medical data, patient records, billing, and insurance documentation securely and compliantly with the ComplianceQuest DMS. This helps with:

    • Efficient document handling
    • Secure data storage
    • Regulatory adherence

What They Say About Us

We’re really excited about the power of the platform and the ability to have all employees working with one user interface. “Every time we bring a new user onto the platform, they say the same thing: 'The workflows are well thought-out.' The system carries you to the next best action, which is where you need to go.” “These are people who understand multi-management systems, not just writing code. They gave us guidance on where we needed to start, using document control as the anchor point.”

Johnny Smith,
Director of Operational Excellence, Avis Industrial Corporation

Avis Industrial Corporation
Avis Industrial Corporation

Solving the Industry’s Toughest Content Challenges

Replace outdated tools with intelligent DMS software that scales with you.

  • Scattered Repositories: Consolidate with secure cloud document management software
  • Slow Approvals: Set auto-routing, reminders, and escalation
  • Audit Panic: Maintain full transparency with immutable logs
  • Integration Issues: Use prebuilt connectors or REST APIs
  • Security Gaps: Protect IP and client data with layered security
Intelligent DMS Software Solving Content Challenges
beyond quality

Experience the Strategic Advantage

Use ComplianceQuest’s document management software to:

  • Slash approval times
  • Stay audit-ready
  • Empower teams to focus on what matters most
Book a Personalized Demo Today

Streamline your workflow and boost productivity with our cutting-edge document management software. Experience seamless organization, secure file storage, and effortless collaboration today.

Request a Personalized Demo

Frequently Asked Questions

  • Document management software is a digital system designed to securely store, organize, track, and manage electronic documents. If your organization deals with regulatory compliance, distributed teams, or time-consuming approval processes, an enterprise document management solution helps eliminate inefficiencies, reduce risk, and improve audit readiness. It streamlines document version control and tracking to ensure your team always works with the latest information.

  • Unlike basic file storage systems, ComplianceQuest’s document management system software is purpose-built for compliance-heavy industries. It offers cloud-native scalability, advanced automation, Salesforce-native integration, and enterprise-grade security—making it ideal for organizations seeking more than just digital storage.

  • Yes. Our document management software is built with compliance at its core. It includes immutable audit trails, e-signature workflows compliant with FDA 21 CFR Part 11 and ISO standards, automated change tracking, and built-in reporting—all designed to pass inspections with confidence.

  • Absolutely. Our platform supports low-code integration with ERPs, CRMs, LIMS, PLMs, Office 365, G Suite, and more. You can maintain your current tech stack while unifying content and reducing double data entry.

  • Very secure. We offer AES-256 encryption, TLS 1.2+ for data in transit, role-based access controls, MFA, SSO, and certified compliance with SOC 2 Type II and ISO 27001. You can confidently manage sensitive IP and client data without compromising usability.

  • Yes. As a cloud-based DMS software platform, it allows users to securely access, edit, and approve documents from any location or device, ideal for hybrid or remote teams. Document tracking and version control work seamlessly across devices to ensure accuracy and security at all times.

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