Training Management Software System
Ensure your workforce is trained, skilled and certified to drive productivity and maintain compliance
Deliver the training required for each individual with complete
visibility throughout the knowledge acquisition process
A key part of quality, compliance and safety management, CQ Training Management allows you to train employees in a timely fashion, and keep your workforce skilled with constantly evolving changes in the environment. Integrating training into your EQMS supports a stable, reliable and repeatable training management process, ensuring that your entire organization has the knowledge it needs, from GxP guidelines to international standards to government regulations.
CQ Training Management tackles this challenge by helping businesses manage all personnel, job functions, requirements by job functions, courses and documents to be trained on. Strengthen your organization from within by streamlining the training process and ensuring knowledge and retention.
Build Employee Competency & Ensure Job Readiness
Increase training program effectiveness, and ensure training compliance and workforce competency by seamlessly managing training plans, policies and learning content in one place. Through workforce digitalization capabilities, you can improve knowledge acquisition visibility and traceability. Rely on a single source of learning content that can be easily accessed anywhere to speed employee adoption and empower employees to create a culture of transformation.
Maintain Compliance and Always be ‘Audit Ready’
Gain a complete view of training compliance with your documents connected to training programs and data that is stored and easily retrieved from one place. As a key regulatory requirement (e.g., ISO, FDA, OSHA) for industries such as life sciences, aerospace and defense, chemical, etc., ensure your employees are continually trained and able to demonstrate audit and inspection readiness. With ready and automated access to new content as it’s developed, your workforce is well positioned to rapidly deal with new regulations.
Develop Individualized and Role-Specific Training
Define training plans specific to particular job roles/titles to ensure position-specific functionality and compliance. Allow employees to use different approaches to learn specific content. They can read a document or course content online (self-training) and sign-off on their own training record; managers can confirm knowledge and signoff, or assessments to verify learning can be required.
Maintain Up-to-Date Training Records
For each employee, easily compile both the training history for documents and courses, as well as what training is required so each employee knows what he/she still needs to learn and by when. Identify training gaps, missed deadlines and overdue training so employees can remain in compliance and properly skilled as requirements change. With automated tracking of completed courses and training, easily demonstrate your workforce meets regulatory requirements and international standards (e.g., ISO standards, GXP requirements, government regulations).
Support Online Learning for Virtual Environment
Build and maintain extendible and scalable e-learning programs for employees to access regardless of location. Easily create content for online learning programs or integrate with third party learning management systems (LMS).
Support Your Entire Organization
Training Manager/ Coordinator
Reduce cost and save administration time while ensuring smooth running of training from delivery, to tracking, monitoring, certification, and reporting.
Training Content Creator
Create and update straightforward courses and easily upload SCORM content and assessments to enable unique learning paths and experiences.
Trainer
Reduce time to manage classroom training, student activities, training effectiveness and overall administration to maximize the teaching process for optimal outcome.
Human Resources
Be confident that new / updated content or processes are easily integrated into employee on-boarding and workforce competency programs.
Quality
Maintain efficient control on training records, verification, and job skill competency to meet business needs and regulatory compliance.
Employee
Easily find and signup for classroom training and access eLearning anytime, anywhere.
“It’s always a challenge to make sure our globally dispersed teams are consistently and fully up-to-speed on the latest processes and requirements. With constant changes, from new government regulations to updated internal work instructions, tracking who’s completed what is tough. Now with ComplianceQuest’s Training Management, each employee knows exactly what training is required for his/her role, managers know the current status for their teams and we can easily respond to any auditor request instantly. ”
Key Training Management Software System Features
Key CQ Document Management System Features
Employee Training Record
Track training requirements, course completions and role-specific knowledge needs to insure workforce competency. Identify training gaps and missed deadlines to remain in compliance.
Job Function Training Matrix
Eliminate generic company-wide training requirements. Define specific requirements for each role/function, improving content usefulness and employee completion. Maintain compliance by easily updating new training requirements for just those applicable employees.
Document & Course Catalog
Create documents (SOPs, policies, procedures, work instructions, etc.,) or courses (safety training, new employee orientation, etc.,) through integration with CQ Document Management.
Training Programs
Create and manage training programs for courses and related documents associated with active job functions/roles. Identify steps of sequential or parallel training required per function/role. Enable employees to earn required certification for their specific function/role. Trainers can identify flaws in training programs by tracking and managing employee learning progress.
Training Verification
Verify training knowledge by requiring a manager or a trainer to sign-off, confirming the trainee knowledge. In addition, an assessment can be presented, requiring employees to take pre-defined quizzes to ensure verification of comprehension.
Employee Learning/Training Portal
Employees can access individualized pending/required training, track their own training progress, and take actions by the designated due date, eliminating delays in acquiring applicable knowledge. Training Managers can get overviews of all pending and completed training, and access relevant metrics. Extend training to supply chain partners with access to relevant content via Partner Portal.
SCORM Compliance
Easily upload SCORM (Shareable Content Object Reference Model) content to provide video/interactive training content for employee training and corresponding assessments. Employees can access all video/interactive content and assessments via integrated SCORM player.
Document Management Integration
Through seamlessly integrated document management capabilities, link training requirements to specific documents so as documents (e.g., SOPs, work instructions, etc.) are updated, corresponding training requirements are automatically updated as well. Ensure process change information is consistently shared throughout the organization and not forgotten.
Assessments/Refreshers
Develop job function specific tests to ensure employees are trained and verify comprehension. Define required passing percentages and the ability to retake exams, thus increasing the compliance and the skill of employees.
Training Sessions
Transfer knowledge from one or more documents or courses in a formal classroom setting via sign-ups, course invites, classroom management, calendaring, sign-offs and assessments.
Online Collaboration
In a more virtual environment, employees can easily collaborate with others (e.g., instructors/peers) via Chatter, the platform’s real-time Salesforce.com-based enterprise collaboration software.
Mobile Access
Access all training content from any device, regardless of location. Enable employees to learn when ‘on the go.’ Completely support all training requirements in virtual (online) environments.
Reporting & Analytics
Track all key training metrics via standard and customized reports and dashboards. Access any training information easily as needed.
Why is Training Management So Important?
- Studies show that investments in training lead to greater employee retention, operational efficiency and corporate profitability.
- Supporting a continuous improvement strategy relies on a closed-loop training system where employees are regularly trained, updated with new knowledge and practices as needed, and automatically tracked to ensure compliance.
- Auditors can ask to see specific training records for individual employees, easily provided with a comprehensive, automated reporting system.
- To ensure your workforce follows GxP guidelines and requirements, a systematic approach is required for consistent knowledge sharing.
- Regularly operating in a more virtual world requires a training platform designed to support micro-learning, online collaboration and emerging technologies.
Training Management Software System Datasheet
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