The Who, What, When, and How of OSHA Form 300 and OSHA Form 300A to Improve Workplace Injuries and Illnesses
Learn the ins and outs of OSHA Form 300 and OSHA Form 300A with our ultimate OSHA recordkeeping guide
About OSHA 300 and OSHA 300A
The OSHA Form 300 is a single physical location where employers record and maintain information about employees’ injuries and illnesses. According to OSHA, OSHA Form 300 is the place where the business is operating, or where services or industrial operations are conducted or the place where employees report for work, operate from or from which they are paid. The OSHA Form 300 is divided into three common categories: Identity, Descriptive and Classification.
It is a key responsibility for every employer to prepare an annual summary of injuries and illnesses that occurred during the calendar year. OSHA Form 300A, the annual summary, shows the totals for the calendar year in each category such as company name and address and the annual average number of employees addressed by OSHA Form 300. OSHA Form 300A also calculates incident rates.
How to Maintain OSHA 300?
Companies having more than 10 employees are needed to keep a record of serious occupational illnesses and injuries. This record helps employers, workers and OSHA evaluate industry hazards, the safety of a workplace, and worker protections implemented to reduce and remove future workplace injuries and illnesses. It includes:
Posting and Maintaining Records
The records of the injuries and illnesses must be maintained at the workplace for at least five years.
Updated Electronic Submission of Records
An organization can track the Injury Tracking Application (ITA) that is accessible from the ITA launch page, providing OSHA Form 300A information.
Serious Injury Reporting
Businesses must report any losses within 8 hours and any amputation of a worker within 24 hours.
What are the Benefits of Maintaining OSHA 300A?
The significance of recordkeeping is a crucial part of an employer’s health and safety efforts for the following reasons:
Tracking occupational injuries and illnesses can help you prevent them in the future.
Injury and illness data helps to detect problem areas to rectify dangerous workplace conditions.
These records will be effective for every business because they can be used for the following purposes:
Workplace safety assessments can be analyzed to define safety issues
The summary of events can be used to find out and prevent repeated hazards
Focus and improve safety measures around certain activities that have been part of the incidents during previous years
The OSHA Form 300A log records during on-going investigations or claims
What are the requirements of OSHA 300 and OSHA 300A?
There are several requirements for filing an OSHA Form 300 log including what types of occupational injuries and illnesses an organization must report and how quickly they must file the form. Business owners should completely understand the following reporting requirements to maintain OSHA compliance.
Affected business ownersy
An organization having more than 10 full-time employees need to complete an OSHA Form 300.
Reporting and filing requirements
According to OSHA, the following incidents must be reported on OSHA Form 300:
A recordable workplace injury or illness must be documented in the OSHA Form 300 log as well as an OSHA Form 300A that summarizes all occupational incidents each year.
- Any occupational loss or injury or illness that results in loss of consciousness, days away from work, restricted work or transfers to another job
- Any occupational injury or illness requiring medical treatment beyond first aid
- Any occupational diagnosed cases, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums
- Any occupational incident involving sharp injuries, medical removal, hearing loss, and tuberculosis
Reporting serious injuries and illnesses
Every organization, regardless of its size or industry, must report serious injuries and illnesses by filling out the OSHA Form 300 on these severe events:
- All losses that happen within 30 days of an occupational incident
- All amputations that happen within 24 hours of an occupational incident
- All losses of an eye that happen within 24 hours of an occupational incident
OSHA 300 Vs OSHA 300A
OSHA Form 300 refers to an incident summary form that outlines occupational injuries and illnesses including identifying information about the injured employee, a detailed description of the incident and classification of the injury. OSHA Form 300 must be updated by the employer and should complete annually, even if there are no occupational incidents occurred.
OSHA Form 300A is an annual summary that incorporates all the data of occupational injuries and illnesses that occurred throughout the year including a signed affidavit from a company executive outlining all incidents at all business locations.
ComplianceQuest for OSHA 300 and OSHA 300A Form
It is mandatory for every company to keep accurate records of workplace injuries or illnesses. The company’s HR manager is usually responsible for all OSHA compliance requirements. According to the guidelines, an organization must report any worker fatality within eight hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours. Also, businesses in certain high-risk industries must electronically file OSHA Form 300A.
There are three OSHA forms that need to be maintained:
OSHA Form 301 : a report of occupational injuries and illnesses
OSHA Form 300 : a record of occupational injuries and illnesses
OSHA Form 300A : a summary of occupational injuries and illnesses
OSHA determines a serious occupational injury or illness as:
Any occupational fatality or any occupational injury or illness that results in loss of consciousness
Any occupational injury or illness that results in restricted work, or transfer to another job, or loss of consciousness
Any occupational injury or illness requiring medical treatment beyond first aid
Any occupational identified case of chronic irreversible diseases or cancer, fractured or cracked bones or teeth
ComplianceQuest’s connected and unified EHS platform can automate the reporting, documenting and prevention processes.
Frequently Asked Questions
What is OSHA 300?
OSHA Form 300 is the official log where an organization can document the details of all the occupational injuries and illnesses including injured employee’s name, job title, etc that occur in the workplace to maintain compliance and avoid fines.
Businesses must comply with OSHA’s recordkeeping requirements by filling out OSHA Form 300 where employers use to record every reportable occupational employee injury or illness including the name and job role of the injured or ill employee, the date and location where the accident or illness occurred, and a description of the injury or illness during the calendar year. The OSHA Form 300 includes three major sections:
- Determining the injury or illness (name, case number, job title)
- Outlining the injury (date of injury, where it occurred, description of injury/illness)
- Arranging the injury using the checkboxes (result and general type of the injury)
What is OSHA 300A?
OSHA Form 300A is the summary report of all occupational injuries and illnesses beyond each individual case. An organization can use OSHA Form 300 to complete OSHA Form 300A by recognizing:
- Total number of deaths
- Total number of cases with job transfer or restriction and days away from work
- Total number of injuries, respiratory conditions, skin disorders, hearing losses, and other illnesses
OSHA Form 300A doesn’t contain any personal information about employees.
What are the benefits of OSHA 300?
OSHA Form 300 enables employers to improve the tracking of workplace injuries and illnesses. Here are some benefits of OSHA Form 300:
Advocates Employers to Report Injuries & Illnesses
Employers generally keep track of employees’ injury and illness records. OSHA 300 will encourage employers to increase their efforts to prevent worker injuries/illnesses so that they can provide a safe and healthy work environment for their employees.
Enables Data Analytics for Workplace Improvements
By providing injury and illness data electronically, researchers can inspect the information and develop innovative ways to help employers improve the workers’ safety.
Enables OSHA to prevent more accidents
To help employers and employees reduce injuries, illnesses and deaths in the workplace, OSHA mainly uses a 3-step strategy:
- A robust and effective enforcement
- Compliance and outreach assistance
- Partnerships with competitive programs
By implementing these 3 strategies, OSHA conducts several programs and activities to promote workplace health and safety.
Magnifies Anti-Retaliation Protection
Employers must encourage their employees to report an injury or illness or unsafe conditions that occur in the workplace without fear of retaliation. They must maintain a record of occupational injuries and report injuries as well. To effectively support employee reporting and protect employees from retaliation employers should integrate an efficient anti-retaliation program.
Improves Compliance Rates
The recordkeeping and reporting requirements set by OSHA can be largely beneficial for employers to see what type of injuries and illnesses are common for their industry for a better understanding of improvement areas in their own safety culture.
What Importance of OSHA 300A?
The OSHA 300A is an annual summary of all OSHA recordable incidents at each business location including the injury and illness types, the total number of hours worked, the total number of hours missed and restricted days.
Employers with more than 11 employees are required to keep OSHA recordkeeping logs to track information on recordable injuries and illnesses nationwide and the data helps OSHA identify safety and health hazards and trends to efficiently focus on its inspection efforts. It is essential for every employer to know the ins and outs of the process. ComplianceQuest can generate 300A logs in a CSV file format compatible with OSHA’s electronic submission requirements that EHS professionals can use.