OSHA 300 and OSHA 300A

The who, what, when, and how of OSHA form 300 and OSHA form 300A to improve workplace injuries and illnesses.

Learn the ins and outs of OSHA form 300 and OSHA form 300A with our ultimate OSHA recordkeeping guide

About OSHA 300 and OSHA 300A

The OSHA Form 300 is a single physical location where employers record and maintain information about employees’ injuries and illnesses. According to OSHA, OSHA Form 300 is the place where the business is operating, or where services or industrial operations are conducted or the place where employees report for work, operate from or from which they are paid. The OSHA Form 300 is divided into three common categories: Identity, Descriptive and Classification.

It is a key responsibility for every employer to prepare an annual summary of injuries and illnesses that occurred during the calendar year. OSHA Form 300A, the annual summary, shows the totals for the calendar year in each category such as company name and address and the annual average number of employees addressed by OSHA Form 300. OSHA Form 300A also calculates incident rates.

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How to Maintain OSHA 300?

Companies having more than 10 employees are needed to keep a record of serious occupational illnesses and injuries. This record helps employers, workers and OSHA evaluate industry hazards, the safety of a workplace, and worker protections implemented to reduce and remove future workplace injuries and illnesses. It includes:

Posting and Maintaining Records

The records of the injuries and illnesses must be maintained at the workplace for at least five years.

Updated Electronic Submission of Records

An organization can track the Injury Tracking Application (ITA) that is accessible from the ITA launch page, providing OSHA Form 300A information.

Serious Injury Reporting

Businesses must report any losses within 8 hours and any amputation of a worker within 24 hours.

What are the Benefits of Maintaining OSHA 300A?

The significance of recordkeeping is a crucial part of an employer’s health and safety efforts for the following reasons:

Tracking occupational injuries and illnesses can help you prevent them in the future.
Injury and illness data helps to detect problem areas to rectify dangerous workplace conditions.

These records will be effective for every business because they can be used for the following purposes:

Workplace safety assessments can be analyzed to define safety issues
The summary of events can be used to find out and prevent repeated hazards
Focus and improve safety measures around certain activities that have been part of the incidents during previous years
The OSHA Form 300A log records during on-going investigations or claims

Different Methods Associated with Incident Investigation and Usage of 5 Why Methodology

What are the requirements of OSHA 300 and OSHA 300A?

There are several requirements for filing an OSHA Form 300 log including what types of occupational injuries and illnesses an organization must report and how quickly they must file the form. Business owners should completely understand the following reporting requirements to maintain OSHA compliance.

Affected business owners:
An organization having more than 10 full-time employees need to complete an OSHA Form 300.

Reporting and filing requirements:
According to OSHA, the following incidents must be reported on OSHA Form 300:

Any occupational loss or injury or illness that results in loss of consciousness, days away from work, restricted work or transfers to another job
Any occupational injury or illness requiring medical treatment beyond first aid
Any occupational diagnosed cases, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums
Any occupational incident involving sharp injuries, medical removal, hearing loss, and tuberculosis

A recordable workplace injury or illness must be documented in the OSHA Form 300 log as well as an OSHA Form 300A that summarizes all occupational incidents each year.

osha 300 - serious injuries and illnesses

Reporting serious injuries and illnesses:
Every organization, regardless of its size or industry, must report serious injuries and illnesses by filling out the OSHA Form 300 on these severe events:

All losses that happen within 30 days of an occupational incident
All amputations that happen within 24 hours of an occupational incident
All losses of an eye that happen within 24 hours of an occupational incident

Affected business ownersy:
An organization having more than 10 full-time employees need to complete an OSHA Form 300.
Reporting and filing requirements:
According to OSHA, the following incidents must be reported on OSHA Form 300:
- Any occupational loss or injury or illness that results in loss of consciousness, days away from work, restricted work or transfers to another job
- Any occupational injury or illness requiring medical treatment beyond first aid
- Any occupational diagnosed cases, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums
- Any occupational incident involving sharp injuries, medical removal, hearing loss, and tuberculosis
A recordable workplace injury or illness must be documented in the OSHA Form 300 log as well as an OSHA Form 300A that summarizes all occupational incidents each year.
Reporting serious injuries and illnesses:
Every organization, regardless of its size or industry, must report serious injuries and illnesses by filling out the OSHA Form 300 on these severe events:
- All losses that happen within 30 days of an occupational incident
- All amputations that happen within 24 hours of an occupational incident
- All losses of an eye that happen within 24 hours of an occupational incident

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OSHA 300 Vs OSHA 300A

OSHA Form 300 refers to an incident summary form that outlines occupational injuries and illnesses including identifying information about the injured employee, a detailed description of the incident and classification of the injury. OSHA Form 300 must be updated by the employer and should complete annually, even if there are no occupational incidents occurred.

OSHA Form 300A is an annual summary that incorporates all the data of occupational injuries and illnesses that occurred throughout the year including a signed affidavit from a company executive outlining all incidents at all business locations.

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ComplianceQuest for OSHA 300 and OSHA 300A Form

It is mandatory for every company to keep accurate records of workplace injuries or illnesses. The company’s HR manager is usually responsible for all OSHA compliance requirements. According to the guidelines, an organization must report any worker fatality within eight hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours. Also, businesses in certain high-risk industries must electronically file OSHA Form 300A.

There are three OSHA forms that need to be maintained:
OSHA Form 301 : A report of occupational injuries and illnesses
OSHA Form 300 : A record of occupational injuries and illnesses
OSHA Form 300A : A summary of occupational injuries and illnesses

OSHA determines a serious occupational injury or illness as:

Any occupational fatality or any occupational injury or illness that results in loss of consciousness

Any occupational injury or illness that results in restricted work, or transfer to another job, or loss of consciousness

Any occupational injury or illness requiring medical treatment beyond first aid

Any occupational identified case of chronic irreversible diseases or cancer, fractured or cracked bones or teeth

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Manager, Health Safety & Environment
Altex Energy

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