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Safety Management System

CQ Safety Management System


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Employee safety management system that’s easy to use for everyone at your organization

What is the Safety Management System?

A safety management system is defined as a series of policies and procedures organizations use to reduce accidents and illnesses in the workplace. A sound SMS includes a systematic approach to managing safety, including organizational structures, accountabilities, policies, and procedures. SMS is scalable so that it can be tailored to the size and complexity of your organization.

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Objectives/importance of SMS (Safety Management System)

Having an SMS will provide numerous benefits. These are:

  • Lower operational costs
  • Reduced risk of injuries and illnesses at the manufacturing site
  • Reduced errors and elimination of associated costs
  • Improved compliance with laws related to workforce safety and security
  • Develop a clear roadmap to maintain all safety-related sections
  • Lower the chances of offense with enhanced awareness about legal requirements
  • Improve faith and trust in employees towards the business by implementing strict safety regulations
  • Realize a competitive edge through enhanced brand reputation
  • Lower the amount of insurance premiums
  • Eliminate any unnecessary legal fees and other claims related to non-compliance

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    components of the safety management system

    What are the components of the safety management system (SMS)?

    SMS is composed of four functional components:

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      Safety Policy
      Safety policy helps establish the senior management’s commitment to improving safety continuously. It also defines the methods, processes, and organizational structure needed to meet its safety goals. It encompasses:

      • Management commitment and responsibility
      • Safety accountabilities
      • Appointment of key safety personnel
      • SMS implementation
      • Contractors/third party interfaces
      • Coordination of emergency response planning
      • SMS documentation
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      Safety Risk Management
      Safety risk management includes hazard identification and risk assessment and mitigation. A formal process within the SMS consists of:

      • Describing the safety management system
      • Identifying the hazards in the workplace
      • Assessing the risk thoroughly
      • Analyzing the risk
      • Controlling the risk
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      Safety Assurance
      Safety assurance evaluates the continued effectiveness of implemented risk control strategies and supports the identification of new hazards. To ensure compliance with SMS requirements and FAA standards, every company must follow

      • Safety performance monitoring and measurement
      • Internal safety investigation
      • Management of change
      • Continuous improvement of the SMS
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      Safety Promotion
      Safety promotion activities create a positive safety culture within all levels of the workforce through training, education, and communication. Within a robust SMS framework, safety promotion activities include:

      • SMS training
      • Advocating/strengthening a positive safety culture
      • System and safety communication and awareness
      • Matching competency requirements to system requirements
      • Disseminating safety lessons learned

    Benefits of Safety Management System

    As part of an organization’s management system, SMS offers a variety of benefits. Some of them are –

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      Provides data for more informed decision-making
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      Improves safety within the organization by reducing the risk of accidents
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      Improves resource allocation resulting in increased efficiencies and reduced costs
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      Strengthens corporate culture
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      Demonstrates corporate due-diligence

    Safety management system principles & processes or best practices

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      Hazard identification is a method for identifying hazards related to the organization
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      Occurrence reporting is defined as a process for the acquisition of safety data
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      Risk management involves a standard approach for assessing risks and for applying risk controls
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      Performance measurement consists of a set of management tools for analyzing whether the organization’s safety goals are being achieved
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      Quality/Safety assurance processes based on quality management principles support the continuous improvement of its safety performance

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    How does CQ help your safety management system?

    A sound safety management system or SMS will help reduce the cost due to injury and improve the safety culture. As OSHA regulations get complex and expansive, companies require a robust safety management system to support the safety endeavor within the organization. CQ’s safety management system enables seamless management of an organization’s complete H&S program through a range of integrated tools and applications. Some of the features include –

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      Safety event reporting
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      CAPA
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      Worksite inspections
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      Safety observations
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      Compliance management
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      Stakeholder management
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      Risk management
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      Toolbox talks
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      Stop work authority
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      Safety notification and collaboration
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      Analytics and dashboards

    How does CQ help your safety management system?

    A sound safety management system or SMS will help reduce the cost due to injury and improve the safety culture. As OSHA regulations get complex and expansive, companies require a robust safety management system to support the safety endeavor within the organization. CQ’s safety management system enables seamless management of an organization’s complete H&S program through a range of integrated tools and applications. Some of the features include –

    • Safety event reporting
    • CAPA
    • Worksite inspections
    • Safety observations
    • Compliance management
    • Stakeholder management
    • Risk management
    • Toolbox talks
    • Stop work authority
    • Safety notification and collaboration
    • Analytics and dashboards

    Frequently Asked Questions

    How does SMS address the organization’s safety requirement?
    SMS will allow organizations to examine the operations and look into the decisions taken around the operations. A sound SMS will work in three forms of rationale – reactive, proactive, and reactive.

    • Reactive – Respond to events such as incidents and accidents that happened
    • Proactive – Actively identify conditions by analyzing the organization’s processes to prevent incidents
    • Predictive – Analyze systems, processes and environment to identify potential threats and problems
    Components of a successful SMS
    • Formalized safety policies that define how employees must act in certain situations
    • Regular open communication about safety and health in the workplace
    • Support for behavior-based safety through habit creation
    • Capitalization of both leading and lagging indicators
    • Tools and system that helps access information quickly
    • Periodic safety training and discussions
    • Motivated and empowered employees
    • Freedom to reporting safety related issues

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