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Safety Management System

Safety management system

Employee safety management system that’s easy to use for everyone at your organization

Safety management system
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What is Safety Management System?

A safety management system is defined as a series of policies and procedures organizations use to reduce accidents and illnesses in the workplace. A sound SMS includes a systematic approach to managing safety, including organizational structures, accountabilities, policies, and procedures. SMS is scalable so that it can be tailored to the size and complexity of your organization.

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Objectives and Importance of the Safety Management System (SMS)

Here are some objectives and the importance of Safety Management System (SMS).

  • Lower operational costs
  • Reduced risk of injuries and illnesses at the manufacturing site
  • Reduced errors and elimination of associated costs
  • Improved compliance with laws related to workforce safety and security
  • Improved compliance with laws related to workforce safety and security
  • Develop a clear roadmap to maintain all safety-related sections
  • Lower the chances of offense with enhanced awareness about legal requirements
  • Improve faith and trust in employees towards the business by implementing strict safety regulations
  • Realize a competitive edge through enhanced brand reputation
  • Lower the amount of insurance premiums
  • Eliminate any unnecessary legal fees and other claims related to non-compliance
Safety Management System Objectives and Importance

Related Assets

What are the components of the Safety Management System (SMS)?

SMS (Safety Management System) is composed of four functional components:

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Safety Policy

Safety policy helps establish the senior management’s commitment to improving safety continuously. It also defines the methods, processes, and organizational structure needed to meet its safety goals. It encompasses:

  • Management commitment and responsibility
  • Safety accountabilities
  • Appointment of key safety personnel
  • SMS implementation
  • Contractors/third party interfaces
  • Coordination of emergency response planning
  • SMS documentation

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Safety Risk Management

Safety risk management includes hazard identification and risk assessment and mitigation. A formal process within the SMS consists of:

  • Describing the safety management system
  • Identifying the hazards in the workplace
  • Assessing the risk thoroughly
  • Analyzing the risk
  • Controlling the risk

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Safety Assurance

Safety assurance evaluates the continued effectiveness of implemented risk control strategies and supports the identification of new hazards. To ensure compliance with SMS requirements and FAA standards, every company must follow:

  • Safety performance monitoring and measurement
  • Internal safety investigation
  • Management of change
  • Continuous improvement of the SMS

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Safety Promotion

Safety promotion activities create a positive safety culture within all levels of the workforce through training, education, and communication. Within a robust SMS framework, safety promotion activities include:

  • SMS training
  • Advocating/strengthening a positive safety culture
  • System and safety communication and awareness
  • Matching competency requirements to system requirements
  • Disseminating safety lessons learned

Quality and Safety Management System

Next Generation AI Powered Enterprise Quality and Safety Management System – A Frost & Sullivan Whitepaper

Benefits of Safety Management System

As part of an organization’s management system, Safety Management System (SMS) offers a variety of benefits. Some of them are:

  • Provides data for more informed decision-making

  • Improves safety within the organization by reducing the risk of accidents

  • Improves resource allocation resulting in increased efficiencies and reduced costs

  • Strengthens corporate culture

  • Demonstrates corporate due-diligence



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Customer Success

3 North American Companies Reduce Incidents and Strengthen Safety Culture with ComplianceQuest’s Next-Gen Safety Management Solution

Case study -machhoffs griffiths altex
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Safety Management System Principles & Processes

Hazard identification is a method for identifying hazards related to the organization.

Occurrence reporting is defined as a process for the acquisition of safety data.

Risk management involves a standard approach for assessing risks and for applying risk controls.

Performance measurement consists of a set of management tools for analyzing whether the organization’s safety goals are being achieved.

Quality/Safety assurance processes based on quality management principles support the continuous improvement of its safety performance.

safety quality management system

What is a Safety Quality Management System?

A Safety Quality Management System (SQMS) is a comprehensive framework designed to ensure the integration of safety and quality principles within an organization.

It involves strategic management commitment to safety and quality policies, proactive identification and assessment of workplace hazards and risks, implementation of control measures, establishment of robust procedures, thorough employee training, effective communication channels, regular monitoring of performance through audits and data analysis, continuous improvement initiatives, and preparedness for emergencies.

The SQMS aims to create a culture that prioritizes safety and quality in all operations, fostering a secure environment and consistently delivering products or services of high quality.

Elements of Safety Quality Management System

A robust Safety and Quality Management System (SQMS) typically incorporates various essential elements:


Management Dedication and Policy:

Senior management underscores their unwavering commitment to safety and quality through an articulated policy statement. This policy delineates the organization's principles and objectives related to safety and quality, providing a foundation for decision-making.

Identification of Hazards and Risk Assessment:

Proactively identifying potential workplace hazards and risks is achieved through routine inspections, employee input, and risk analysis tools. The severity and likelihood of potential incidents are assessed to prioritize and implement mitigation efforts.

Control Measures and Procedures:

Implementation of control measures to minimize identified risks involves the establishment of safety protocols, adherence to safe work practices, utilization of personal protective equipment (PPE), and the enforcement of quality control procedures. Well-documented procedures for key operational aspects ensure consistent and safe execution.

Training and Communication:

Comprehensive training programs equip employees with the necessary knowledge and skills to perform their tasks safely and efficiently, following established procedures. Effective communication channels facilitate timely information sharing regarding safety and quality issues, incidents, and best practices.

Monitoring and Continuous Improvement:

Regular safety and quality performance monitoring is conducted through audits, incident reporting, and data analysis. Continuous improvement is pursued through proactive reviews, identification of opportunities for enhancement, and implementation of corrective actions.

Emergency Preparedness and Response:

Established plans and procedures for responding to emergencies, accidents, and incidents are in place. Regular drills and training exercises ensure a swift and effective response during critical situations.

ComplianceQuest is above the rest!

As a long time life sciences Quality Systems professional and leader, I have been exposed to many different Quality System tools and implementations. Some of these implementations have been nightmares with timelines that drag on and resource drains that can never be regained. ComplianceQuest, however, stands tall in my experience as a true cloud based, SalesForce eQMS application that is quite ready to go, out of the box. With minor configuration and data migration, it is ready to fit any business model. Powerful analytics and real time collaboration is at your fingertips within weeks, not months or years! I have witnessed these transformations first hand and hands down, ComplianceQuest is above the rest!

Tim Bright,
Director of Regulatory Affairs & Quality Assurance at IsoAid

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What are the Features of the CQ Safety Management System and how does it help the organization?

ComplianceQuest Safety Management System Features

A sound safety management system will help reduce the cost of injuries and improve the safety culture. As OSHA regulations get more complex and expansive, companies require a robust safety management system to support the safety endeavor within the organization. CQ’s enable seamless management of an organization’s complete H&S program through a range of integrated tools and applications. Some of the features include:

  • Risk management
  • Toolbox talks
  • Stop work authority
  • Safety notification and collaboration
  • Analytics and dashboards

Advanced Safety Management Solutions

  • Stay Ahead with Cutting-Edge Safety Management Software

    In today's fast-evolving workplace, leveraging the latest in safety management software is crucial. ComplianceQuest delivers a comprehensive suite, empowering organizations to conduct thorough safety audits seamlessly with our state-of-the-art safety audit software. This tool helps ensure all safety measures not only meet but exceed industry standards, including rigorous OSHA compliance.

  • Ensuring OSHA Compliance Through Sophisticated Software

    Navigating the complexities of OSHA regulations requires robust OSHA compliance software. Our platform offers tailored solutions that simplify compliance, reduce risk, and enhance workplace safety. The software's real-time monitoring capabilities allow for proactive management of any compliance issues, ensuring that your organization stays ahead of regulatory changes.

  • Harness the Power of Environmental Health and Safety Management

    Environmental health and safety management is more than a compliance requirement; it's a cornerstone of sustainable business practices. Our software integrates environmental considerations into the core of your safety programs, promoting a healthier workplace and minimizing environmental impact. With advanced analytics and real-time data, stakeholders can make informed decisions that lead to safer, more productive operations.

  • Incorporating the Latest Safety Trends and Technologies

    As the digital transformation of safety continues, ComplianceQuest is at the forefront, incorporating AI and IoT into our safety management systems. These technologies offer predictive insights, automate routine tasks, and improve safety outcomes. By embracing these innovations, businesses can enhance their safety protocols, making real-time, data-driven decisions that protect their workforce and operations.

  • Stay Ahead with Cutting-Edge Safety Management Software

    In today's fast-evolving workplace, leveraging the latest in safety management software is crucial. ComplianceQuest delivers a comprehensive suite, empowering organizations to conduct thorough safety audits seamlessly with our state-of-the-art safety audit software. This tool helps ensure all safety measures not only meet but exceed industry standards, including rigorous OSHA compliance.

  • Ensuring OSHA Compliance Through Sophisticated Software

    Navigating the complexities of OSHA regulations requires robust OSHA compliance software. Our platform offers tailored solutions that simplify compliance, reduce risk, and enhance workplace safety. The software's real-time monitoring capabilities allow for proactive management of any compliance issues, ensuring that your organization stays ahead of regulatory changes.

  • Harness the Power of Environmental Health and Safety Management

    Environmental health and safety management is more than a compliance requirement; it's a cornerstone of sustainable business practices. Our software integrates environmental considerations into the core of your safety programs, promoting a healthier workplace and minimizing environmental impact. With advanced analytics and real-time data, stakeholders can make informed decisions that lead to safer, more productive operations.

  • Incorporating the Latest Safety Trends and Technologies

    As the digital transformation of safety continues, ComplianceQuest is at the forefront, incorporating AI and IoT into our safety management systems. These technologies offer predictive insights, automate routine tasks, and improve safety outcomes. By embracing these innovations, businesses can enhance their safety protocols, making real-time, data-driven decisions that protect their workforce and operations.

Next-Generation Safety Management System powered by AI

Wouldn’t it be wonderful if all safety risks are automatically prioritized based on level of risk and urgency? With a modern safety management system, health & safety leaders will be able to plan safety initiatives that are reactive, preventive, and proactive in a single platform, with the help of AI and analytics capabilities.

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Related Checklists

Quality-centric Companies Rely on CQ QMS

  • affinivax mono
  • verily mono
  • 3m logo mono
  • tupperware mono
  • continental logo mono
  • vyaire mono
  • lifescan mono
  • lundbeck mono
  • cdc logo mono
  • qlik mono
  • csa group mono
  • impossible mono
  • fluence mono

Frequently Asked Questions

  • SMS will allow organizations to examine the operations and look into the decisions taken around the operations. A sound SMS will work in three forms of rationale: reactive, proactive, and reactive.

    • Reactive – Respond to events such as incidents and accidents that happened.

    • Proactive – Actively identify conditions by analyzing the organization’s processes to prevent incidents.

    • Predictive – Analyze systems, processes and environment to identify potential threats and problems.

  • While safety goals are essential, it can be effective only when the health and safety team has access to data and the safety management system is digitized.

    Data visibility will ensure that safety professionals have a finger on the pulse of all lagging indicators such as the types of incidents or vulnerable sites with high incident rates. But as we wrote in this blog, measuring only lagging indicators is not enough.

    It is important to identify all leading indicators such as:

    • No. of safety observations and near-misses

    • Metrics that can measure the level of management commitment

    • Qualitative and quantitative measures of inspections/audits

    • Safety training level and awareness about safety across the organization

    Ideally, one must implement a next-generation EHS management system that offers in-built analytics, so data can be used to drive safety-related decision-making.

  • With a next-generation Safety Control Tower, like the one we offer at ComplianceQuest, health & safety leaders are able to collaborate better with several stakeholders including senior management leaders. The following four capabilities are critical elements of a Safety Control Tower:

    Data Visibility:
    Visibility to all safety events, risks, insights, action plans, and outcomes.

    Notifications & Alerts:
    Users receive notifications based on SLAs and lead times tagged to all action plans. Collaborate with relevant stakeholders/teams to resolve with agility.

    Decision-Support:
    Executives can allocate action items within the Safety Control Tower. Users also make decisions based on recommendations from AI-enabled intelligent agents.

    Semi-Autonomous:
    Over time, your Safety Control Tower can take semi-autonomous decisions on safety actions to be taken without human intervention.

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