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Safety Management System

Safety management system

Employee safety management system that’s easy to use for everyone at your organization

Safety management system
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What is Safety Management System?

A safety management system is defined as a series of policies and procedures organizations use to reduce accidents and illnesses in the workplace. A sound SMS includes a systematic approach to managing safety, including organizational structures, accountabilities, policies, and procedures. SMS is scalable so that it can be tailored to the size and complexity of your organization.

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Objectives/importance of SMS (Safety Management System)

Having an SMS will provide numerous benefits. These are:

  • Lower operational costs
  • Reduced risk of injuries and illnesses at the manufacturing site
  • Reduced errors and elimination of associated costs
  • Improved compliance with laws related to workforce safety and security
  • Improved compliance with laws related to workforce safety and security
  • Develop a clear roadmap to maintain all safety-related sections
  • Lower the chances of offense with enhanced awareness about legal requirements
  • Improve faith and trust in employees towards the business by implementing strict safety regulations
  • Realize a competitive edge through enhanced brand reputation
  • Lower the amount of insurance premiums
  • Eliminate any unnecessary legal fees and other claims related to non-compliance
Safety Management System objectives

Related Assets

What are the components of the safety management system (SMS)?

SMS is composed of four functional components:

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Safety Policy

Safety policy helps establish the senior management’s commitment to improving safety continuously. It also defines the methods, processes, and organizational structure needed to meet its safety goals. It encompasses:

  • Management commitment and responsibility
  • Safety accountabilities
  • Appointment of key safety personnel
  • SMS implementation
  • Contractors/third party interfaces
  • Coordination of emergency response planning
  • SMS documentation

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Safety Risk Management

Safety risk management includes hazard identification and risk assessment and mitigation. A formal process within the SMS consists of:

  • Describing the safety management system
  • Identifying the hazards in the workplace
  • Assessing the risk thoroughly
  • Analyzing the risk
  • Controlling the risk

CAPA raised per Year
Safety Assurance

Safety assurance evaluates the continued effectiveness of implemented risk control strategies and supports the identification of new hazards. To ensure compliance with SMS requirements and FAA standards, every company must follow:

  • Safety performance monitoring and measurement
  • Internal safety investigation
  • Management of change
  • Continuous improvement of the SMS

CAPA raised per Year
Safety Promotion

Safety promotion activities create a positive safety culture within all levels of the workforce through training, education, and communication. Within a robust SMS framework, safety promotion activities include:

  • SMS training
  • Advocating/strengthening a positive safety culture
  • System and safety communication and awareness
  • Matching competency requirements to system requirements
  • Disseminating safety lessons learned

Benefits of Safety Management System

As part of an organization’s management system, SMS offers a variety of benefits. Some of them are:

  • Provides data for more informed decision-making

  • Improves safety within the organization by reducing the risk of accidents

  • Improves resource allocation resulting in increased efficiencies and reduced costs

  • Strengthens corporate culture

  • Demonstrates corporate due-diligence

Quality and Safety Management System

Next Generation AI Powered Enterprise Quality and Safety Management System – A Frost & Sullivan Whitepaper



Safety management system principles & processes or best practices

  • Hazard identification is a method for identifying hazards related to the organization.

  • Occurrence reporting is defined as a process for the acquisition of safety data.

  • Risk management involves a standard approach for assessing risks and for applying risk controls.

  • Performance measurement consists of a set of management tools for analyzing whether the organization’s safety goals are being achieved.

  • Quality/Safety assurance processes based on quality management principles support the continuous improvement of its safety performance.

  • Hazard identification is a method for identifying hazards related to the organization.

  • Occurrence reporting is defined as a process for the acquisition of safety data.

  • Risk management involves a standard approach for assessing risks and for applying risk controls.

  • Performance measurement consists of a set of management tools for analyzing whether the organization’s safety goals are being achieved.

  • Quality/Safety assurance processes based on quality management principles support the continuous improvement of its safety performance.

Case study -machhoffs griffiths altex

Customer Success

3 North American Companies Reduce Incidents and Strengthen Safety Culture with ComplianceQuest’s Next-Gen Safety Management Solution

Case study -machhoffs griffiths altex
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How does CQ help your safety management system?

Safety Management System features

A sound safety management system or SMS will help reduce the cost due to injury and improve the safety culture. As OSHA regulations get complex and expansive, companies require a robust safety management system to support the safety endeavor within the organization. CQ’s safety management system enables seamless management of an organization’s complete H&S program through a range of integrated tools and applications. Some of the features include:

  • Safety event reporting
  • CAPA
  • Worksite inspections
  • Safety observations
  • Compliance management
  • Stakeholder management
  • Risk management
  • Toolbox talks
  • Stop work authority
  • Safety notification and collaboration
  • Analytics and dashboards

ComplianceQuest is above the rest!

As a long time life sciences Quality Systems professional and leader, I have been exposed to many different Quality System tools and implementations. Some of these implementations have been nightmares with timelines that drag on and resource drains that can never be regained. ComplianceQuest, however, stands tall in my experience as a true cloud based, SalesForce eQMS application that is quite ready to go, out of the box. With minor configuration and data migration, it is ready to fit any business model. Powerful analytics and real time collaboration is at your fingertips within weeks, not months or years! I have witnessed these transformations first hand and hands down, ComplianceQuest is above the rest!

Tim Bright,
Director of Regulatory Affairs & Quality Assurance at IsoAid

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Next-Generation Safety Management System powered by AI

Wouldn’t it be wonderful if all safety risks are automatically prioritized based on level of risk and urgency? With a modern safety management system, health & safety leaders will be able to plan safety initiatives that are reactive, preventive, and proactive in a single platform, with the help of AI and analytics capabilities.

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Related Checklists

Quality-centric Companies Rely on CQ QMS

  • affinivax mono
  • verily mono
  • 3m logo mono
  • tupperware mono
  • continental logo mono
  • vyaire mono
  • lifescan mono
  • janssen mono
  • lundbeck mono
  • cdc logo mono
  • qlik mono
  • csa group mono
  • impossible mono
  • fluence mono

Frequently Asked Questions

  • SMS will allow organizations to examine the operations and look into the decisions taken around the operations. A sound SMS will work in three forms of rationale: reactive, proactive, and reactive.

    • Reactive – Respond to events such as incidents and accidents that happened.

    • Proactive – Actively identify conditions by analyzing the organization’s processes to prevent incidents.

    • Predictive – Analyze systems, processes and environment to identify potential threats and problems.

  • While safety goals are essential, it can be effective only when the health and safety team has access to data and the safety management system is digitized.

    Data visibility will ensure that safety professionals have a finger on the pulse of all lagging indicators such as the types of incidents or vulnerable sites with high incident rates. But as we wrote in this blog, measuring only lagging indicators is not enough.

    It is important to identify all leading indicators such as:

    • No. of safety observations and near-misses

    • Metrics that can measure the level of management commitment

    • Qualitative and quantitative measures of inspections/audits

    • Safety training level and awareness about safety across the organization

    Ideally, one must implement a next-generation EHS management system that offers in-built analytics, so data can be used to drive safety-related decision-making.

  • With a next-generation Safety Control Tower, like the one we offer at ComplianceQuest, health & safety leaders are able to collaborate better with several stakeholders including senior management leaders. The following four capabilities are critical elements of a Safety Control Tower:

    Data Visibility:
    Visibility to all safety events, risks, insights, action plans, and outcomes.

    Notifications & Alerts:
    Users receive notifications based on SLAs and lead times tagged to all action plans. Collaborate with relevant stakeholders/teams to resolve with agility.

    Decision-Support:
    Executives can allocate action items within the Safety Control Tower. Users also make decisions based on recommendations from AI-enabled intelligent agents.

    Semi-Autonomous:
    Over time, your Safety Control Tower can take semi-autonomous decisions on safety actions to be taken without human intervention.

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