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  Environmental and Sustainability  >  EHS (Environmental Health and Safety) Management System

EHS - Environmental Health and Safety Management System

EHS Management System

Your compliance journey should be seamless, efficient, and impactful. ComplianceQuest's cloud-based EHS solution equips your business with the tools to ensure regulatory compliance, streamline processes, and drive operational excellence. Protect your reputation, reduce risks, and enhance quality—all from one centralized, intuitive platform.

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EHS Management System

What is EHS Management?

EHS is an acronym for Environment, Health, and Safety. It refers to the implementation of procedures that focus on ensuring and improving the safety of workers and their surroundings, and it plays a significant role in achieving the overall environmental goals of the organization.

EHS management is a crucial aspect of any enterprise's operations, as it not only minimizes environmental impact and improves worker safety and well-being but also improves employee retention, and productivity and enhances the company's brand image, spurring customer and corporate growth.


What are the 3 Pillars of EHS Management?

The 3 Pillars of EHS Management: Objectives and Functions


EHS management is built upon three foundational pillars: Environment, Health, and Safety. Each pillar has distinct objectives and functions, working synergistically to create a comprehensive approach to risk management and regulatory compliance.

3 Pillars of EHS

Environmental Management
1. Environmental Management

Objectives:

  • Sustainability: Promote sustainable practices to minimize the environmental footprint.
  • Regulatory Compliance: Ensure adherence to environmental laws and regulations.
  • Pollution Prevention: Reduce emissions, waste, and other pollutants to protect natural resources.
  • Resource Conservation: Efficiently use and manage water, energy, and raw materials.

Functions:

  • Environmental Impact Assessment (EIA): Conduct assessments to evaluate the potential environmental effects of proposed projects
  • Waste Management: Implement strategies for reducing, reusing, and recycling waste
  • Emissions Control: To minimize pollution, monitor and control air, water, and soil emissions
  • Environmental Reporting: Prepare and submit reports detailing environmental performance and compliance to regulatory bodies
  • Sustainability Initiatives: Develop and implement programs focused on sustainability, such as energy conservation and renewable energy projects
Health Management
2. Health Management

Objectives:

  • Employee Well-being: Ensure the physical and mental well-being of employees
  • Disease Prevention: Prevent occupational illnesses and promote health awareness
  • Regulatory Compliance: Comply with health regulations and standards
  • Emergency Preparedness: Develop plans and procedures to respond to health emergencies effectively

Functions:

  • Environmental Impact Assessment (EIA): Conduct assessments to evaluate the potential environmental effects of proposed projects
  • Waste Management: Implement strategies for reducing, reusing, and recycling waste
  • Emissions Control: To minimize pollution, monitor and control air, water, and soil emissions
  • Environmental Reporting: Prepare and submit reports detailing environmental performance and compliance to regulatory bodies
  • Sustainability Initiatives: Develop and implement programs focused on sustainability, such as energy conservation and renewable energy projects
Safety Management
3. Safety Management

Objectives:

  • Accident Prevention: Eliminate workplace accidents and injuries
  • Regulatory Compliance: Ensure adherence to safety laws and regulations
  • Risk Mitigation: Identify and mitigate potential safety hazards
  • Safety Culture: Foster a culture of safety within the organization

Functions:

  • Hazard Identification and Risk Assessment (HIRA): Conduct thorough assessments to identify and evaluate safety hazards
  • Safety Policies and Procedures: Develop and implement safety policies, procedures, and guidelines
  • Training and Awareness: Regularly train employees on safety practices and emergency response
  • Incident Investigation: Investigate accidents and near-misses to identify root causes and prevent recurrence
  • Personal Protective Equipment (PPE): Ensure the availability and proper use of PPE to safeguard employees
  • Safety Audits and Inspections: Conduct regular safety audits and inspections to ensure compliance and identify areas for improvement
Importance of EHS

Why is EHS Important?

EHS (Environmental, Health, and Safety) is crucial because it:

  • Safeguards human well-being and the planet.
  • Ensures compliance with regulations, preventing accidents, illnesses, and environmental harm.
  • Reduces workplace risks, enhancing employee morale and productivity.
  • Promotes sustainability by minimizing resource depletion, pollution, and ecological damage.
  • Facilitates a competitive edge, fostering trust among stakeholders and avoiding costly legal and reputational repercussions.
  • Enhances operational efficiency by identifying and mitigating potential hazards, leading to fewer disruptions and lower costs.
  • Strengthens social responsibility efforts by demonstrating a commitment to ethical practices and community welfare.
  • Encourages innovation by developing and implementing safer, more sustainable processes and technologies.
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Why is EHS Management Program Needed?

To overcome these challenges, OSHA mandated EHS management programs. Over the years, OSHA has conducted many studies that show the many needs of EHS management programs. Environment Health and Safety has:

  • Helped protect the planet from different environmental threats while still allowing businesses to thrive.
  • Focused on drastically improving worker rights and safety.
  • Ensured the safety of workers within organizations.

Since a good EHS system leads to improved organizational performance, implementing it well can in fact benefit the organization. It should encompass the following steps to make sure it is deployed well and can help achieve goals:

  • Identifying the key stakeholders.
  • Determining the applicable impacts and risks.
  • Mitigating those risks.
  • Defining objectives and targets aided by a management program to achieve these targets.
  • Allocating critical resources such as finance, technology, people, etc. to meet those objectives.
  • Implementing these mitigation strategies effectively on-ground and backing it up with an efficient monitoring program.
Why is EHS Management Program Required?
current challenges in ehs process

Current Challenges in EHS Process and Benefits of Moving from Reactive to Proactive Approach 

What are the Benefits of the EHS Management System?

An EHS solution to enable the achievement of environmental health and safety goals requires effective communication strategies that enable the linking of all stakeholders, both internal and external.

An Environmental Health and Safety (EHS) system automates the processes to:

Reduce the Incidence and Costs with EHS Management System

Reduce the incidence and costs of workplace injuries while promoting a safety culture of accountability and responsibility.

EHS Management System Reduces Risk

Know the potential environmental risks and the actions taken to prevent them.

EHS Management System Keeps the Workplace Informed

Share safety information to keep the workplace informed and team on point.

Manage Hazards with the EHS Management System

Manage hazards and prevent future recurrence to realize ROI.

  • Reduce the incidence and costs

    Reduce the incidence and costs of workplace injuries while promoting a safety culture of accountability and responsibility.

  • environmental risks

    Know the potential environmental risks and the actions taken to prevent them.

  • safety information

    Share safety information to keep the workplace informed and team on point.

  • Manage hazards

    Manage hazards and prevent future recurrence to realize ROI.

The benefits of automating the EHS processes include:

Using EHS Management System, safety leaders can improve safety parameters and nurture a culture of safety among employees by:

  • Communicating the need for safety by incentivizing safe behavior, establish consistent messaging, and create accountability.
  • Supporting safety measures with training to reinforce safe behavior
  • Enabling transparency in incident lifecycle management to encourage employees to report as they see action being taken on their reports.
  • Making reporting easy and anonymous.
  • Top management involvement is essential to encourage employees to take safety seriously.
  • Risk identification, prioritizing risks based on the level of severity and mitigating risks will help ensure a safe environment.
  • Creating a centralized risk register can help safety leaders identify patterns and strive for continuous improvement.

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EHS Management System Safety Leaders Improve the Culture of Safety

Best Practices for EHS

  • Develop a Comprehensive EHS Policy

    Establish clear policies that outline the commitment to environmental protection, health, and safety

  • Regular Risk Assessments

    Conduct frequent assessments to identify and mitigate potential hazards

  • Employee Training and Engagement

    Provide ongoing training and encourage active participation in EHS programs

  • Implement Safety Protocols

    Establish and enforce protocols for safe work practices and emergency procedures

  • Monitor and Report Incidents

    Track and report all incidents, near-misses, and unsafe conditions to prevent future occurrences

  • Continuous Improvement

    Regularly review and improve environment health and safety programs based on feedback and incident analysis

  • Compliance with Regulations

    Stay updated with and adhere to all relevant local, state, and federal EHS regulations

EHS Best Practices
  • Sustainable Practices

    Promote resource conservation, waste reduction, and pollution prevention in all operations

  • EHS Audits

    Conduct regular internal and external audits to ensure compliance and identify areas for improvement

  • Health and Wellness Programs

    Implement programs to support employee health, such as ergonomic assessments and wellness initiatives

  • Management Commitment

    Ensure leadership demonstrates a strong commitment to environment health and safety values and practices

  • Emergency Preparedness

    Develop and regularly update emergency response plans for various scenarios

  • Supplier and Contractor Management

    Ensure suppliers and contractors comply with EHS standards

  • Use of Technology

    Leverage technology for EHS management, such as software for tracking compliance and incidents

  • Develop a Comprehensive EHS Policy

    Establish clear policies that outline the commitment to environmental protection, health, and safety

  • Regular Risk Assessments

    Conduct frequent assessments to identify and mitigate potential hazards

  • Employee Training and Engagement

    Provide ongoing training and encourage active participation in EHS programs

  • Implement Safety Protocols

    Establish and enforce protocols for safe work practices and emergency procedures

  • Monitor and Report Incidents

    Track and report all incidents, near-misses, and unsafe conditions to prevent future occurrences

  • Continuous Improvement

    Regularly review and improve EHS programs based on feedback and incident analysis

  • Compliance with Regulations

    Stay updated with and adhere to all relevant local, state, and federal EHS regulations

  • Sustainable Practices

    Promote resource conservation, waste reduction, and pollution prevention in all operations

  • EHS Audits

    Conduct regular internal and external audits to ensure compliance and identify areas for improvement

  • Health and Wellness Programs

    Implement programs to support employee health, such as ergonomic assessments and wellness initiatives

  • Management Commitment

    Ensure leadership demonstrates a strong commitment to EHS values and practices

  • Emergency Preparedness

    Develop and regularly update emergency response plans for various scenarios

  • Supplier and Contractor Management

    Ensure suppliers and contractors comply with EHS standards

  • Use of Technology

    Leverage technology for EHS management, such as software for tracking compliance and incidents

Why are Environmental Health and Safety (EHS) Guidelines Considered Crucial in Modern Industries?

Protection of Workforce and Community

EHS guidelines ensure the safety and health of employees and the surrounding community, reducing the risk of accidents, injuries, and illnesses.

Regulatory Compliance

Adhering to EHS guidelines helps industries comply with local, national, and international regulations, avoiding legal penalties and ensuring smooth operations.

Environmental Stewardship

EHS guidelines promote sustainable practices that minimize environmental impact, such as reducing emissions, conserving resources, and preventing pollution.

Enhancing Reputation and Trust

Implementing robust EHS practices fosters trust and credibility among stakeholders, including customers, investors, and regulatory bodies, enhancing the company’s reputation.

Operational Efficiency and Cost Savings

Effective EHS management leads to fewer accidents and disruptions, improving operational efficiency and reducing costs related to healthcare, litigation, and environmental clean-ups.

2 leading oil and gas companies boost productivity with cQ’s EHS solution case study

Customer Success

2 Leading Oil and Gas Companies Boost Productivity with ComplianceQuest’s EHS Solution

2 leading oil and gas companies boost productivity with cQ’s EHS solution case study
Read Case Study

Features of CQ Environmental Health and Safety (EHS) Management System

Manual systems or Safety Management on legacy systems can add to the challenges faced by safety leaders. By automating with an environmental health and safety software solution, safety leaders can ensure the well-being of the employees with greater efficiency. ComplianceQuest EHS provides an enterprise-wide view of data and processes that can enable continuous improvement (CI). The solution can help:

  • Standardize safety management across locations while also empowering employees to report near misses, incidents, and observations anonymously and track progress from anywhere.
  • Establish root cause analysis and initiate Corrective and Preventive Action where needed.
  • Ensure Training Management, Document Management and also create a centralized register for identifying patterns and trends for continuous improvement. With OSHA enabling electronic submission of Forms 300 and 300A, a safety management system makes even reporting incidents simpler and more organized.

ComplianceQuest EHS System is a part of its Enterprise-Wide Quality Management System, thereby integrating all the processes seamlessly. It enables automation of workflows and establishing a culture of safety and sustainability while meeting organizational goals. The key features of the ComplianceQuest EHS System include:

Features of Environment Health and Safety (EHS) Management System

  • Safety Event Reporting: EHS systems promote a safety culture to control risks and hazards at the workplace by ensuring workers have easy access to report injuries, accidents or near misses that could affect safety on the worksite. These reports can be addressed to manage the risk and get an effective response, and if required, be reported to a regulatory control agency like OSHA directly.
  • CAPA: Full action lifecycle to investigate and address unwanted events, hazards, and to facilitate Change Management. The system can be used to assign to the right people, monitor the workflow, and provide full visibility as the process moves through verification of effectiveness.
  • Worksite Inspections: Define schedules, checklists, and assess the type and level of safe activity for all or specific locations. Keep the health and safety inspections seamless, consistent, timely, and mobile on any device. CQ’s EHS management system allows managers to assign actions to unwanted findings – all within one record for easy tracking and trend analysis.
  • Safety Observations: Provide workers a means to engage in the Safety Culture and to report positive or negative observations. Safety managers can use the data for trending or assign investigations and actions depending on what is required. Excellent for lessons-learned postings to the workforce.
  • Compliance Management: CQ’s compliance management module is managed by Enhesa – the world’s largest provider of environmental health and safety regulatory requirements. The solution offers the capability of undertaking a regulatory applicability analysis for a particular geography/operation.
  • Stakeholder Management: With ComplianceQuest H&S management solution, companies can manage all stakeholders, ensuring their participation and involvement in identifying key H&S risks as well as the root cause for any incidents.
  • Risk management: Using ComplianceQuest EHS System’s indigenously developed risk management module, businesses will be able to:
    • Maintain all hazards and risks in a consolidated document
    • Categorize risks based on a thought-through risk rating methodology
    • Classify risks based on the function/process/activity
    • Follow the hierarchy of controls while determining control measures
    • Assign risk owners and frequency of review
    • Alter the risk level based on the effectiveness of the control measure

Outstanding execution and solution coverage

We implemented this software where I work and have been overall happy with the outcome. After taking a day or two workings to learn the software, you’ll never want to go back to your old ways! There’s also a huge library of training videos provided with the subscription, and an easy to use ticket portal. Moving to CQ HSE was worth the effort and will pay for itself within the year, but what really matters is that we have a fully functional HSE software that can grow and evolve with the business. The mobile features and real-time data capture provides great accessibility to the HSE program for all levels of staff.

Andre Perrault,
Manager, Health Safety & Environment

Altex Energy logo
Altex Energy logo

How can CQ EHS Management Software help companies?

A good health and safety program will reduce the cost due to injury, improve your safety culture, and enable informed health and safety-related decision-making for an efficient and effective operation. The EHS solution from ComplianceQuest is built on cloud-based and scalable SalesForce.com. It is flexible and modular, enabling businesses to deploy only the features that are needed. It integrates with existing enterprise systems for seamless integration of Environment Health and Safety with operations. ComplianceQuest’s EHS management solution enables seamless management of an organization’s entire environment and safety program with a range of intuitively integrated tools and applications, and this software allows companies to prioritize health and safety programs based on risk analysis and providing relevant and timely data.

While there are some benefits that can be measured, implementing an automated solution such as CQ’s EHS management software also provides some intangible benefits such as:

EHS Management Software Ensures Safe and Healthy Work Environment
Safe & Productive Workplace:

Automating EHS and ensuring a safe and healthy work environment helps in improving employee morale and productivity.

EHS Management Software Increases the Transparency of Risk Management
Transparency:

Digitizing increases the transparency of Risk Management and reporting incidents and accidents.

EHS Management Software Focus on Core Tasks
Time Management:

Optimizes employee performance by allowing them to focus on core tasks by automating document management, right from creation to revision, approvals, and even filing.

Digitize Documentation with EHS Management Software
Going Paperless:

Digitizing documentation is a sustainability initiative. Earlier, ISO 9001 involved a lot of paperwork. In fact, there was a post called management representative whose role was to file and store the papers for ISO.

EHS Management Future

Future of EHS Management

  • Integration of Advanced Technologies: Integration of Advanced Technologies: IoT, AI, and machine learning will enhance predictive analytics, real-time monitoring, and automated risk assessments, leading to proactive risk management.
  • Emphasis on Sustainability: Future management strategies will increasingly focus on sustainability, incorporating practices that support circular economy principles, reduce carbon footprints, and promote resource efficiency.
  • Enhanced Regulatory Frameworks: As global environmental and safety standards evolve, companies must adapt to stricter regulations, ensuring compliance and promoting best practices.
  • Data-Driven Decision-Making: Leveraging big data and advanced analytics will provide deeper insights into performance, enabling more informed and strategic decisions.
  • Increased Employee Involvement: EHS programs will prioritize employee engagement, fostering a culture of safety and environmental responsibility through continuous education and collaborative initiatives.

Minimize the Impact on the Environment and Improve Worker Safety and Well-being With the ComplianceQuest's Environmental Health and Safety (EHS) Management System

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Quality-centric Companies Rely on CQ QMS

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  • verily mono
  • 3m logo mono
  • tupperware mono
  • continental logo mono
  • vyaire mono
  • lifescan mono
  • lundbeck mono
  • cdc logo mono
  • qlik mono
  • csa group mono
  • impossible mono
  • fluence mono

Frequently Asked Questions

  • EHS management benefits employees by ensuring their safety, health, and well-being in the workplace, reducing the risk of accidents and illnesses. Companies benefit through improved operational efficiency, regulatory compliance, and enhanced reputation, leading to cost savings and increased stakeholder trust. The broader community and environment also benefit from reduced pollution, resource conservation, and overall sustainability efforts promoted by robust environment health and safety practices.

  • Safety management is about preventing incidents proactively. Automation helps organizations stay ahead through a risk-based approach thus improving safety outcomes and promoting organizational and operational excellence. Automatic proactive and reactive reminders are provided to further organizations’ compliance goals.

    • Improvement in supplier visibility.

    • Increase in operating margin.

    • A decline in product recalls.

    • Analytics and Dashboards: Have the Health and Safety metrics of the workplace available anytime, anywhere for improved decision-making and oversight. Keep a record of potential risks and the actions taken for future reference.

    • Safety Notifications and Collaboration: Improve Health and Safety communication and transparency. Like and follow relevant records in the system and decide how and when to be notified of changes.

    • Mobile Access: Access the solution including reports, approvals, record views, reviews, alerts, etc. on the go, anywhere, anytime, and on any device. This ensures business continuity and improves efficiency, visibility, and flexibility.

    • Compliance: Managed by Enhesa, the solution offers the capability of undertaking a regulatory applicability analysis for a particular geography/operation.

    • Risk Management: Through clearly visible reports on hazards and risks, organizations can prevent accidents and implement better control measures.

    • Reputation: The software helps to effectively report injuries, accidents, or near misses that could affect safety thus improving monitoring that will help in enhancing brand reputation, which is good for business.

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