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Design Process and Quality System Development Tools in Product Lifecycle
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Design Quality: Connecting Design to Documentation
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Challenges with Triage and Investigation in Complaints Management Process
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Manufacturing Challenges and Industry Trends Towards Digital Transformation
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Frost Radar for Quality Management Systems Names ComplianceQuest Leader
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Humans: The Real Superheroes of Artificial Intelligence (AI) in Quality Management
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Data-driven Safety – Strategic Resources for Monitoring of Key Performance Indicators
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Our connected suite of solutions helps businesses of all sizes increase product, quality, safety, and supplier as they bring their products from concept to customer success.
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An inspection by OSHA, whether announced or unannounced, can be a cause for much stress and concern. This stress is often caused by fear of the unknown and the implications to your enterprise from any violations. But does it have to be so?
Wouldn’t it be advantageous if you had a data-driven process with easy access to all key data that OSHA will need? What if your enterprise is proactive in its approach to health and safety so that an OSHA inspection is just another day in the office?
The key here is simple. If you are well-prepared for an OSHA inspection anytime, there is no need to scramble for information right before an inspection. In this blog, we share a few best practices to help you prepare for an OSHA Inspection.
In the United States, workplace safety is governed by “OSHA”, the Occupational Safety and Health Administration of the United States Department of Labor. It sets and enforces standards and also provides training, outreach, education, and assistance. To ensure compliance, especially in high-hazard companies and industries, OSHA conducts programmed (or planned) and unprogrammed (or unplanned) inspections.
While programmed inspections are routinely conducted to ensure risk mitigation of employee and environmental safety, unplanned inspections are triggered by accidents leading to death or severe injuries. Any complaint from employees can also cause an inspection to be conducted suddenly, without prior intimation.
OSHA has jurisdiction over approximately 8 million employers and 130 million workers and only has about 2,000 inspectors. The good news is that unplanned inspections are rare and occur only when absolutely necessary due to the limited number of resources that OSHA has at its disposal. The bad news is that if there is an unplanned visit, then there has been a deviation and you may be facing an action.
To optimally use its limited resources, OSHA has established six main priorities for conducting inspections and investigations:
Even if your workplace does not fall into any of the above categories, having a plan for a possible OSHA inspection is important because meeting regulatory standards is also about employee safety and health.
Conversely, if you are proactive in ensuring a safe workplace, then the likelihood of having an inspection is very low.
An OSHA inspection is very process-oriented and typically involves the inspector:
Though the process is simple, the inspection may be intimidating to you and your employees. Know the process and train your employees for the inspection to avoid unnecessary anxiety.
If the inspection reveals any potential hazards or violations, ensure prompt corrective action as well as preventive action to avoid repeat occurrences.
Periodic internal audits will help you prepare for the inspections. You can review documents; ensure they are up to date and that your employees are aware of their roles and responsibilities during an inspection. All required safety training should be administered and recorded. During the audits, inspect the facility to identify violations and variances to correct them. This way you are not only ready for an inspection but can minimize the need for one.
Being proactive with safety management. Complying with the OSHA standards. Being prepared with necessary documents. Periodically conducting audits and having CAPA. An organization can find it overwhelming to keep track of so many requirements while continuing to conduct business activities. An automated EHS system, such as the one from ComplianceQuest, can automate your EHS initiatives and keep you inspection-ready. It is a cloud-based solution built on SalesForce.com, and it can reduce the need for inspections due to the development of a safety culture in the organization.
ComplianceQuest’s EHS solution includes the following features:
The EHS solution is integrated with CQ’s enterprise-wide quality management system and also automates audits, document management, equipment management, inspection management, CAPA, complaints handling, and so on.
If you would like to improve the safety culture in your organization and be better prepared for OSHA inspections, contact us here: https://www.compliancequest.com/contact-us/
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