Maximize the ROI and Improve your Company Performance by Optimizing Worksite and Equipment Inspection
An outstanding solution designed to cater to your present and future business needs for all inspection-related processes of your injury prevention efforts
A Worksite inspection involves thoroughly examining the workplace, including the shop floor, restricted areas, and other potential places of safety hazard.
It is done to identify and address potential hazards while ensuring full compliance with safety standards, thereby establishing a secure and risk-free workplace. These inspections are activities integral to consistently monitoring an organization's commitment to safety and implementing safe protocols.
A formal equipment inspection program is required to ensure that operators know what to inspect on any specific type of equipment. The program should incorporate comprehensive guidelines and checklists for each piece of equipment and make it available to operators. The guidelines should set up requirements for periodic inspections by mechanics and daily inspections by operators. Inspection documents can make it easy for individuals to do a systematic check the equipment. Therefore, an organization must create a checklist that guides operators around the equipment for checking.
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Regular Worksite inspection and equipment inspection are a vital part of the health and safety management system. Inspections allow an organization to check whether the workplace and work activities are healthy and safe or not. Worksite inspection and equipment inspection help prevent incidents, injuries and illnesses by identifying hazards or processes that are not working effectively. It is equally important to take any action to remedy or correct any issues discovered during inspections. An organization should have a workplace inspection procedure that ensures a selected employee has a responsibility for completing the actions issued by a set date and they should update any work procedures or risk assessments relating to the issues identified. Risk assessment can help an organization to understand how often inspection should be carried out.
Inspection can save money, prevent injuries and help businesses stand out from competitors. Regular inspections ensure the workplace is safe and equipment is still in great condition, despite being used by multiple workers under difficult conditions.
Worksite inspection and equipment inspection are needed for the following reasons:
Less Risk of Injuries
If equipment suddenly shuts down or brakes fail, it could easily cause serious harm. Regular worksite inspection and equipment inspection can reduce the chances of getting injured with a preventive safety measure.
Restaffing Cost
An organization will need to replace the worker with someone new if a worker is severely injured as they might need a long time to recover, or they may never return to the job site. New hires generally need training and time to adapt.
Workers’ Compensation Premiums
Workers’ compensation refers to when employers are required by law to pay for workers’ compensation benefits if a worker gets hurt on the job. If a workers’ compensation claim has been applied by a worker, then workers’ compensation premium increases as a result. Injuries can also affect health care premiums. A regular inspection enables an organization to take care of their equipment and even greater care of their workers.
Possible Fines
An organization can ensure safety by avoiding fines and serious violations with regular inspections. According to OSHA law, employers are responsible for handling safe workplaces for their workers.
Increase Productivity
Damaged equipment can also affect productivity. If equipment fails, the workflow gets interrupted and it is impossible to complete a job if even one piece of equipment has broken down. Regular inspections ensure that the equipment is reliable for an organization. This leads to staying on schedule and meeting business goals when all equipment are working optimally.
Breakdown Cost
Essentially, having a professional check your equipment regularly can prevent system failure and help you make informed choices. Thus, an organization can reduce unscheduled downtime and improve productivity.
Lower Repair Costs
An organization can repair equipment before it leads to an expensive problem with regular inspections performed by a trained professional. Eventually, organizations can get a higher return on investment if they run highly efficient equipment for a long time.
In the traditional landscape of a comprehensive health and safety plan, businesses conducted periodic worksite inspections at regular intervals, where a trained professional within the organization would identify and rectify hazards. Safety is often driven by compliance either to a company policy or to regulation. OSHA has a clear condition that employers should provide a place of employment to their workers that is free from identified hazards that might cause death or serious harm to employees. Worksite inspections assist are the vehicle to record document abatement and hazards.
Worksite inspections are not meant only to meet a compliance requirement. They can help workers by ensuring that the workplace is safe and help the company illustrate that it cares.
Equipment inspections help in identification of problems that need to be repaired before they become real and expensive. Regular equipment inspection procedures documented with equipment inspection reports avoid mishaps from happening because, through regular inspections, an organization will come to know when heavy equipment may have a breakdown so that they can schedule maintenance before the equipment failures occur. Here are some objectives of an equipment inspection.
Establish internal quality and usage standards:
An organization helps the worker to streamline maintenance based on the asset type so that assets are working in the right manner and there are fewer possibilities of misuse and downtime.
Implement consultation practice:
Proper consultation from the concerned department is mandatory before carrying out any repairs.
Thorough documentation of all activities:
It is essential for every organization to track repair history and calculate depreciation for timely disposal.
Adhere to deadlines:
Stick to your maintenance plan to complete daily tasks within deadlines. This results in minimizing any waste of repair resources. Achieving the above-mentioned objectives can significantly reduce replacement costs largely and generate higher revenues by increasing system performance and total productivity.
Establish internal quality and usage standards:
An organization helps the worker to streamline maintenance based on the asset type so that assets are working in the right manner and there are fewer possibilities of misuse and downtime.
Implement consultation practice:
Proper consultation from the concerned department is mandatory before carrying out any repairs.
Thorough documentation of all activities:
It is essential for every organization to track repair history and calculate depreciation for timely disposal.
Adhere to deadlines:
Stick to your maintenance plan to complete daily tasks within deadlines. This results in minimizing any waste of repair resources. Achieving the above-mentioned objectives can significantly reduce replacement costs largely and generate higher revenues by increasing system performance and total productivity.
Regular workplace inspection and equipment inspection are crucial in preventing all sorts of incidents, injuries, illnesses, property damages, or loss of revenue as these inspections will find out potential hazards, take corrective action, gain a better understanding of performed jobs and tasks, and listen to employee concerns.
A critical assessment of the workplace enables business owners to save on costs, injury, and future liabilities.
There are five ways that will enhance the effectiveness of the worksite inspection:
Here are some best practices which can raise efficiency levels for equipment inspection:
I’ve been using ComplianceQuest (CQ) for about 9 months and am extremely pleased with the product, the implementation team and ongoing support.
I selected CQ for a number of reasons. Functionality and a simple user interface were key requirements. CQ has all the functionality needed in support of a global QMS. Implementation includes; Document control, change order, personnel training, NC/CAPA, equipment management, supplier management, audit management, and customer complaints all on a single platform. As a small biologics company it was critical to find a single solution to meet our GMP quality system requirements. We wanted a cloud-based system, that would be quick to implement, that could be expanded globally and in other languages, all for a reasonable price. The user interface – it is exactly what I was hoping for. I constantly hear the staff saying, “I love CQ, it’s so straightforward to use”.
An organization should focus on the planned inspection route before attempting the inspection, review where inspection team members are going and what they are looking for.
In this stage, an organization must look for the following poor work practices including:
After observing all the aforementioned deficiencies, an organization must follow these basic principles when conducting inspections:
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Worksite inspections are a critical part of the occupational health and safety management system.
Worksite inspections are important as they allow an organization to:
Listen to the workers’ and supervisors’ concerns
Obtain a deeper understanding of jobs and tasks
Detect existing and potential hazards
Define underlying causes of hazards
Recommend corrective action
Monitor the steps taken to remove hazards or control the risk
How often inspections are performed to keep the workplace hazard-free will depend on several factors:
Past incident records and number and size of different work operations
Type of hazardous equipment and work processes
The activity of every shift
New processes or machinery
Legislative requirements for the jurisdiction
An workplace inspection report must include the following:
Diagram of Area
A layout of an area based on the work processes should be included in the report by visualizing the activities in the workplace and identifying the location of machinery, equipment and materials.
Equipment Inventory
The report should include what type of machinery or equipment is present by reviewing technical datasheets or the manufacturer’s safety manuals.
Hazardous Product
A report consists of hazardous products used in the workplace and whether safety data sheets are available.
Checklists
To clarify inspection responsibilities, control inspection activities and provide a report of inspection activities, a checklist plays a major role as it provides an on-the-spot recording of findings and comments.
Machine inspection identifies contaminants, defects, functional flaws, and other irregularities in manufactured products. Machine inspection can also ensure a match between product and package in the pharmaceutical industries.
Work equipment can create a dangerous situation causing deterioration and it should be inspected at suitable intervals. The frequency of inspection should be defined through risk assessment, the manufacturer’s recommendations, industry advice and own experience. Gaps between inspections can be increased if the inspection history shows insignificant deterioration, or decreased when it needs to prevent danger.
Full inspection refers to revealing the defects in the products and reporting to the production manager who makes the decision to allow or reject the product release. This also helps in attaining standardization, uniformity, and quality of workmanship as well as to determine the quality level of the products by comparing it with the established standards and specifications.
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