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Worksite Inspection

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Worksite and Equipment Inspection Management

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What is Worksite inspection?

Worksite inspections are a chance to evaluate risk and detect hazards in the worksite as inspections reveal display the current state of the worksite and any activities. An organization can take the appropriate controls. Worksite inspections can help an organization prevent unsafe working conditions from developing and identify the risk of hazards.

What is Equipment inspection?

A formal equipment inspection program is required to ensure that operators know what to inspect on any specific type of equipment. The program should incorporate comprehensive guidelines and checklists for each piece of equipment and make it available to operators. The guidelines should set up requirements for periodic inspections by mechanics and daily inspections by operators. Inspection documents can make it easy for individuals to do a systematic check the equipment. Therefore, an organization must create a checklist that guides operators around the equipment for checking.

Objective of worksite inspection & equipment inspection

Main objective of worksite inspection & equipment inspection

In the traditional landscape of a comprehensive health and safety plan, businesses conducted periodic worksite inspections at regular intervals, where a trained professional within the organization would identify and rectify hazards. Safety is often driven by compliance either to a company policy or to regulation. OSHA has a clear condition that employers should provide a place of employment to their workers that is free from identified hazards that might cause death or serious harm to employees.Worksite inspections assist are the vehicle to record document abatement and hazards.

Worksite inspections are not meant only to meet a compliance requirement. They can help workers by ensuring that the workplace is safe and help the company illustrate that it cares.

Equipment inspections help in identification of problems that need to be repaired before they become real and expensive. Regular equipment inspection procedures documented with equipment inspection reports avoid mishaps from happening because, through regular inspections, an organization will come to know when heavy equipment may have a breakdown so that they can schedule maintenance before the equipment failures occur. Here are some objectives of an equipment inspection.

  • 1

    Establish internal quality and usage standards: 
    An organization helps the worker to streamline maintenance based on the asset type so that assets are working in the right manner and there are fewer possibilities of misuse and downtime

  • 2
    Implement consultation practice: Proper consultation from the concerned department is mandatory before carrying out any repairs
  • 2
    Thorough documentation of all activities: It is essential for every organization to track repair history and calculate depreciation for timely disposal.
  • 2
    Adhere to deadlines: Stick to your maintenance plan to complete daily tasks within deadlines. This results in minimizing any waste of repair resources. Achieving the above-mentioned objectives can significantly reduce replacement costs largely and generate higher revenues by increasing system performance and total productivity.

How to conduct worksite and equipment inspection and processes after inspection

An organization should focus on the planned inspection route before attempting the inspection, review where inspection team members are going and what they are looking for.

  • 1

    Observation:
    In this stage, an organization must look for the following poor work practices including:

    • using machinery equipment or tools without authority and using defective tools or equipment or using tools or equipment in unsafe ways
    • working at unsafe speeds and removing guards or other safety devices, or making the devices ineffective
    • unable to balance materials or handling materials in unsafe ways, including improper lifting
    • adjusting or repairing equipment that is in motion, under pressure, or electrically charged
    • creating dangerous or harmful conditions through inappropriate personal hygiene, poor housekeeping, or using hands or body instead of tools or push sticks
  • 2

    Inspection Principles:
    After observing all the aforementioned deficiencies, an organization must follow these basic principles when conducting inspections:

    • Lockout and shut down any hazardous items until it is repaired.
    • Do not operate equipment without asking the operator for a demonstration.
    • Do a methodical and thorough inspection to identify the hazards or damages.
    • Clearly report each examined hazard and its exact location with a recording of all findings before they are forgotten.
    • Consider factors of how the work is organized and how these factors impact safety.
    • Discuss as a group within the team and determine what corrections or controls are appropriate.
    • The inspection team should not detect all hazards just by relying on their senses or by looking at them during the inspection. They should properly check and examine the equipment to ensure that the equipment is hazard-free.
    • Take a snapshot if you cannot describe or sketch a particular situation.

Need for a safety inspection and equipment inspection

Regular Worksite inspection and equipment inspection are a vital part of the health and safety management system. Inspections allow an organization to check whether the workplace and work activities are healthy and safe or not. Worksite inspection and equipment inspection help prevent incidents, injuries and illnesses by identifying hazards or processes that are not working effectively. It is equally important to take any action to remedy or correct any issues discovered during inspections. An organization should have a workplace inspection procedure that ensures a selected employee has a responsibility for completing the actions issued by a set date and they should update any work procedures or risk assessments relating to the issues identified. Risk assessment can help an organization to understand how often inspection should be carried out.

 

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Best practices to develop workplace inspection and equipment inspection

Regular workplace inspection and equipment inspection are crucial in preventing all sorts of incidents, injuries, illnesses, property damages, or loss of revenue as these inspections will find out potential hazards, take corrective action, gain a better understanding of performed jobs and tasks, and listen to employee concerns.

A critical assessment of the workplace enables business owners to save on costs, injury, and future liabilities.

There are five ways that will enhance the effectiveness of the worksite inspection.

  • ISO 9001
    Determining Hazardous Situations
    Through inspection, an organization should take a close look at all hazardous elements, including the who, what, where, when, and how.
  • ISO 9001
    Listen to Employees’ Concerns
    As the employees are at the forefront of every organization with their day-to-day activities, so the organization must address their concerns by determining what areas need particular attention, what improvements are necessary to simplify operations and boost productivity.
  • ISO 9001
    Detecting Underlying Issues
    Once a hazard is detected, an organization should continue looking for any underlying issues as well as those that may have caused it initially.
  • ISO 9001
    Inform the Management
    If an issue is identified and reported early, it will be easier and less costly to fix it immediately. So, it should be addressed as soon as possible, for everyone’s benefit.
  • ISO 9001
    Make Recommendations 
    It is not enough to point out only what is wrong with a successful worksite inspection. Realistic solutions need to be introduced to help improve conditions in the workplace.

Here are some best practices which can raise efficiency levels for equipment inspection:

  • ISO 9001
    Assemble basic information
    An organization should collect information for machine downtime, the average time between failures, the replacement cost of parts, and the response time of technicians, etc., before estimating the approximate equipment usage. The intent is to calculate the average cost of one hour of downtime and then design a viable maintenance strategy accordingly.
  • ISO 9001
    Select an appropriate support system
    Companies can select either a manual or a computerized system for picking equipment maintenance software. Equipment maintenance software enables an organization with repair reminders and reduces average downtime duration.
  • ISO 9001
    Use Maintenance Checklists
    An organization can develop a preventive maintenance checklist to monitor repairs and adjustments without missing out on critical assets and to reduce the impact of downtime.
  • ISO 9001
    Implement Consistency in Inspection
    An organization should track records to ensure there are no inconsistencies in following the inspection strategy.
  • ISO 9001
    Send out Reminders
    It might be difficult for organizations to keep track of their last maintenance session or employees might forget the timeline and even end up using faulty equipment that could lead to safety hazards. To avoid such incidents, an organization must maintain a service log that allows it to send out email alerts, customized notifications as per requirements to remind the department concerned about the schedule.

Need for workplace inspection and equipment inspection

Inspection can save money, prevent injuries and help businesses stand out from competitors. Regular inspections ensure the workplace is safe and equipment is still in great condition, despite being used by multiple workers under difficult conditions.

Worksite inspection and equipment inspection are needed for the following reasons,

  • ISO 9001
    Less risk of injuries
    If equipment suddenly shuts down or brakes fail, it could easily cause serious harm. Regular worksite inspection and equipment inspection can reduce the chances of getting injured with a preventive safety measure.
  • ISO 9001
    Restaffing Cost
    An organization will need to replace the worker with someone new if a worker is severely injured as they might need a long time to recover, or they may never return to the job site. New hires generally need training and time to adapt.
  • ISO 9001
    Workers’ Compensation Premiums
    Workers’ compensation refers to when employers are required by law to pay for workers’ compensation benefits if a worker gets hurt on the job. If a workers’ compensation claim has been applied by a worker, then workers’ compensation premium increases as a result. Injuries can also affect health care premiums. A regular inspection enables an organization to take care of their equipment and even greater care of their workers.
  • ISO 9001
    Possible Fines
    An organization can ensure safety by avoiding fines and serious violations with regular inspections. According to OSHA law, employers are responsible for handling safe workplaces for their workers.
  • ISO 9001
    Increase productivity
    Damaged equipment can also affect productivity. If equipment fails, the workflow gets interrupted and it is impossible to complete a job if even one piece of equipment has broken down. Regular inspections ensure that the equipment is reliable for an organization. This leads to staying on schedule and meeting business goals when all equipment are working optimally.
  • ISO 9001
    Breakdown cost
    Essentially, having a professional check your equipment regularly can prevent system failure and help you make informed choices. Thus, an organization can reduce unscheduled downtime and improve productivity.
  • ISO 9001
    Lower repair costs
    An organization can repair equipment before it leads to an expensive problem with regular inspections performed by a trained professional. Eventually, organizations can get a higher return on investment if they run highly efficient equipment for a long time.

Frequently Asked Questions

How often should worksites be inspected?

How often inspections are performed to keep the workplace hazard-free will depend on several factors:

  • past incident records and number and size of different work operations
  • type of hazardous equipment and work processes
  • the activity of every shift
  • new processes or machinery
  • legislative requirements for the jurisdiction
What is the purpose of a workplace inspection?

Worksite inspections are a critical part of the occupational health and safety management system.
Worksite inspections are important as they allow an organization to:

  • listen to the workers’ and supervisors’ concerns
  • obtain a deeper understanding of jobs and tasks
  • detect existing and potential hazards
  • define underlying causes of hazards
  • recommend corrective action
  • monitor the steps taken to remove hazards or control the risk
What needs to be included in an inspection report?

An workplace inspection report must include the following:
Diagram of Area
A layout of an area based on the work processes should be included in the report by visualizing the activities in the workplace and identifying the location of machinery, equipment and materials.
Equipment Inventory
The report should include what type of machinery or equipment is present by reviewing technical datasheets or the manufacturer’s safety manuals.
Hazardous Product
A report consists of hazardous products used in the workplace and whether safety data sheets are available.
Checklists
To clarify inspection responsibilities, control inspection activities and provide a report of inspection activities, a checklist plays a major role as it provides an on-the-spot recording of findings and comments.

What is machine inspection?

Machine inspection identifies contaminants, defects, functional flaws, and other irregularities in manufactured products. Machine inspection can also ensure a match between product and package in the pharmaceutical industries.

Why is it important to check equipment before use?

Work equipment can create a dangerous situation causing deterioration and it should be inspected at suitable intervals. The frequency of inspection should be defined through risk assessment, the manufacturer’s recommendations, industry advice and own experience. Gaps between inspections can be increased if the inspection history shows insignificant deterioration, or decreased when it needs to prevent danger.

What is a full inspection?

Full inspection refers to revealing the defects in the products and reporting to the production manager who makes the decision to allow or reject the product release. This also helps in attaining standardization, uniformity, and quality of workmanship as well as to determine the quality level of the products by comparing it with the established standards and specifications.

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