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Audit Management

Audit Defense Readiness

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What is ComplianceQuest’s Audit Management Software?

For highly regulated companies, periodic audits of internal operations, supply chain vendors and contractor compliance are necessary to comply with laws and to ensure product and process safety, quality and customer satisfaction. Companies are, therefore, fast realizing that point solutions, manual spreadsheet-based systems or antiquated systems that have not kept up with the current consumer business or technology requirements, no longer help manage internal and third party audit programs. CQ’s Audit Management Solution provides the required capabilities to enable companies to stay ahead of the curve!

Audit Management System Features

Planning And
Scheduling Audit

CQ-Audit management software allows for audits to be planned and scheduled in advance. Audit plans can be defined by site, department, suppliers, etc. The audit plan can be reviewed, approved and communicated to the relevant auditors who can then plan their audit calendars accordingly. CQ-Audit will automatically notify the auditor and the auditees when the audits are due to be conducted, giving all parties time to prepare and make the audit exercise fruitful.

preparing for
an audit

CQ-Audit management software allows for auditors to be notified of upcoming audits. The notification period is configurable based on the company policy. The Auditor can then review the past audits, open findings, critical findings, CAPAs – if any, weaknesses, new regulations to check on, etc. The audit history can be downloaded to the auditor’s mobile device, including tablets, to support audits to be conducted on the go. The Auditor can also use an existing best-practice checklist or create and attach a custom checklist document that will support the audit.

conducting
audits

CQ-Audit management software supports taking notes, documenting findings, categorizing relevant findings, etc. on the go. If the auditor wishes to take summary notes and expand later when they have time to write a detailed report, the CQ-Audit solution will support the work process.

Findings Documentation
And Categorization

CQ-Audit management software enables auditors to document any number of findings and categorize them accordingly. Findings can be flagged for follow-up, requiring a response from the auditee or even marked to require a CAPA.

audit report
generation

CQ-Audit management software allows for the auditors to generate audit reports based on the information entered into the solution. The audit template is based on the company template. Once the audit report is generated, the auditor may further fine-tune the content of the report for language, formatting, inclusion of relevant evidence, etc. The final audit report can be routed for approvals and then issued to the auditee.

Risk
Assessment

CQ-Audit management software has risk assessment capabilities throughout the audit process. The risk profile of an audit is initially captured during the audit planning phase. The auditor further ensures that the risk is reviewed as per audit findings. The responses are then assessed and any CAPA actions taken are reviewed for risk mitigation.

Escalation to
CAPA

CQ-Audit management system allows for findings to be categorized. Through this process, the findings that reach the critical threshold based on policy, can be required to have a CAPA. In such a state, the solution will allow the auditor to define the need for a CAPA plan and permit the auditee to submit the appropriate corrective and preventive plans. In addition, with the integration to CQ-CAPA management software system, critical findings may also be grouped and addressed as a systemic CAPA.

supplier portal
and interaction

CQ-Audit management system provides for a portal environment that consolidates all quality data made available by the company for the supplier to interact with, including the audit findings. If the auditee happens to be a supplier, there is also a portal environment through which they can respond to audit findings.

audit finding
response

CQ-Audit management software automatically generates e-mail messages to the auditee, informing them of findings that require their attention. The auditee can login, review, document and provide the relevant responses including the actions to be taken, investigation results, etc. as part of the response.

collaboration

Reach out to others across the enterprise and in the supply chain to solicit feedback without having to give up ownership of the tasks.

mobile access

Access your QHSE solution on the go, anywhere, anytime and on any device. Complete access to the solution including reports, approvals, record views, reviews, alerts, etc. ensures business continuity and improves efficiency, visibility and flexibility.

reporting and analytics

Utilize pre-developed best-practices-based reports. Create any number of additional reports and dashboards to suit your requirement. Information is easily retrievable, helping you make quick decisions.

social like & follow

Like and follow relevant records in the system. Choose to be notified via email, dashboard, and mobile to stay abreast of developments.

Audit Management Software Datasheet

Managing Quality Beyond the Organization

The CQ Audit Management Solution (CQ-Audit) is a comprehensive solution that enables companies to adopt an electronic and automated approach to audit management across the enterprise.

This solution provides the flexibility to support all types of audits, which includes internal, operational, systems, IT, supplier and quality audits. CQ-Audit helps a company manage the entire audit life cycle including audit planning and scheduling, definition of standard audit plans and checklists, aid in conducting the audit, developing and issuing audit reports including identification and categorization of the various findings, associated risk profiles and the generation of necessary tasks for the auditees to respond to, including escalations to CAPAs, if deemed necessary.

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