Document Management

Manage your critical documents at scale to drive productivity, safety and efficiency while ensuring compliance.

Enable your workforce by managing your documents in a Controlled and versioned way.

With CQ Document Management Solution, you can manage the entire document lifecycle, gain complete visibility and rely on a single source of truth across all locations for more effective decision making.

Regulatory compliance is stringent. With an electronic approach to Document Management across the enterprise, you’ll have a central repository to create, modify, review, approve, store, organize, access and share documents globally in a controlled manner. Track each document from origin to obsolescence with analytics, graphical dashboards, integrated collaboration and workflow tools.

- With a workflow-driven process aided by secure digital capabilities, simplify creating and updating documents, always ensuring the right templates are used. Streamline the entire document review/approval process easily, on a consistent and timely basis. Increase operational efficiency by improving access to the right version of your information, faster and more cost-effectively, regardless of platform. Whether it’s SOPs, policies, plans, work instructions, or manufacturing & production designs, the most current information will always be available and accessible, reducing both time and risk.
- Transform your document management to satisfy quality and safety regulatory compliance, from ISO 9001, OSHA to GxP standards. Manage all the documents in your workflows, while integrating with other quality and safety processes critical to regulatory compliance, such as registration and surveillance audits, CAPA, non-conformance, change management, safety observations, permit to work and customer complaints. Always be ‘audit ready,’ and ensure compliance to information security and regulatory guidelines such as multi-password access and digital signature, forced expiration of passwords, account and intruder lockout, and audit trail history/record archiving.
- Eliminate separate legacy document silos with a single enterprise-wide system. With a cloud-based document management platform, it’s easy to collaborate and share information using favorite tools such as Microsoft, Google and BOX when creating, reviewing and updating documents. Everyone allowed in your organization can see changes in real-time, and respond instantly with sign offs and approvals. Even collaborate across your supply chain by including suppliers and contract manufacturers to get their input and keep them in the loop.
- It’s crucial to keep your team current with the latest policies and SOPs as soon as they’re effective. With easily accessible documents and workflow capabilities tightly coupled with CQ’s Training functionality, you can ensure employees are notified when CAPA-driven process or work instructions change, and effortlessly track that all appropriate reviews have occurred. This helps you ensure that your workforce is equipped to safely manage their tasks taking all the required precautions. Easily respond to audits with detailed data on who has been trained on new/updated documents.
- Running operations consistently across existing and newly built or acquired facilities on a global scale requires a common set of processes. With a document control software, all your facilities always have access to the most recent set of approved procedures. Best practices are easily shared and standardized across the organization and new operations are consistently onboarded.

Support Your Entire Organization

Document Creators (Owners)

Create and update faster, collaborate as necessary, focusing on content.
Document
Coordinators

Ensure routing, review and approval is performed efficiently.
HR and Training Managers

Be confident that new as well as updated documents are easily integrated into the ISO standards training process.
IT/CIOs

Rely on secure, scalable, cloud-based technologies for all document control, compliance and management needs.
Quality/EHS/ QHSE Managers

Maintain effective document control to maintain compliance (ISO 9001/14001/45001)
Production/ Supply Chain/ Operations Teams

Easily access up-to-date information, anytime, wherever they are.

What They Say About Us

We went live with CQ just a few weeks ago and it works great! We received excellent training and after some playing around and getting used to it we found that it is really easy to use. So far we have implemented Document and Training Management as well as CAPA and both have everything we need right out of the box. After years of cumbersome spreadsheets and databases CQ is a blessing. It makes document management quick and easy… and it’s a pleasure to use.

Helen Cary,

Document Control Specialist
We are still getting started and have only just implemented Document Management. We are very excited about the potential for managing our QMS and can’t wait to move onto the other Compliance Quest modules with the help of Amit.

Karen Bligh, Australian Dental Manufacturing

ADM
We’re no longer chasing folks down to update and approve our docs, or be sure we have the latest process specs distributed across the org. With ComplianceQuest, everyone’s on the same page all the time. We’re confident that everyone gets updated when they should, and that our team is fully trained any time any operating requirements or instructions get changed.

VP Quality

Global Company

Key Features of CQ Document Management Solution

Centralized Database

Central repository for storing and organizing all types of documents based on various templates and classification criteria. Eliminate the risk from outdated, manual paper documentation.
Revision/Review

Automatically track revisions. Enforce review periods or obsolescence rules. Compare versions visually to easily identify changes and speed review/approval.
Workflow

Collaborate with colleagues concurrently or sequentially; capture changes/comments as part of document content review workflow.
Collaboration

Using standard tools such as Microsoft Office 365/SharePoint, Google Drive/ Files, and BOX.
Release Management

Release documents either manually or automated by the effective date.
Document-based Training

Notify appropriate employees when required training documents are updated. Track engagement to ensure training completed.
Integrated Change

Manage changes requests, reviews, incorporation and closures. Integrate change management processes seamlessly with document control capabilities.
AI Powered Search

Organize all documents and easily search with tagged metadata. Integrated AI provides for personalization, natural language and instant results.
Mobile Access

Access all documents regardless of location. Ensure support for business continuity and ready information availability in a remote world.
Enterprise Grade Security

Protect your documents with enterprise grade security for access and controls based on internal company policies.