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HOW and WHEN to migrate your QMS from on-prem to cloud

In our previous blog as part of this CQ Guide Series of migrating your QMS to the cloud, we share 8 reasons WHY you should move your QMS to the cloud. The blog also detailed the journey of how a fast-growing medical device manufacturer benefitted from the move away from legacy QMS software.

In this post, we focus on the following:

  • How to ensure the migration of your QMS is smooth and seamless, so no process breaks
  • How to ensure the migration of your QMS is smooth and seamless, so no process breaks

How to Migrate Away from a Legacy QMS to a cloud-based QMS

The next question is: How to make sure the migration process is done right? Quality leaders usually start with a small number of processes to migrate to the cloud. The migration could happen either from a set of legacy systems or a combination of manual processes. A well-defined product requirements document along with a detailed roadmap will really help.

We believe that the following five factors are critical to making sure the migration process goes as per plan:

  • Choose the right EQMS product, one that’ll scale as your business grows
  • Work with a proven implementation team that has the experience and expertise to implement a cloud-based EQMS for your industry
  • Document the processes you’ll migrate, along with the roadmap with timelines
  • Focus on governance and security. The last thing you want is to run into data governance issues during the migration
  • Take advantage of the out-of-the-box capabilities of the EQMS product you choose to implement
  • Ensure your EQMS partner offers managed services and takes complete responsibility of the migration process including migration of data
  • Derive maximum value from your investment by truly automating the QMS workflow and integrating your people, processes, and information

The Right Time to Migrate

So, when is the right time to make the shift? According to an article published by Gartner, legacy software is responsible for holding back business growth in several companies. As per a survey conducted by Hitachi Consulting, 9 out of 10 business leaders believe that legacy systems cause inefficiencies and drive up costs.

Cloud-based solutions are better suited for collaboration, mobility, and scalability. Also, cloud-first is the way to go to embrace next-generation technology like AI, ML, NLP, and advanced analytics.

Often, the trigger to migrate often comes from specific business requirements, like the following:

  • There is a greater need to collaborate with your suppliers and external partners. You need a cloud-based EQMS that can automate supplier management and supplier quality processes.
  • Your business is scaling rapidly and there is an immediate need to reduce and optimize infrastructure costs.
  • As a quality leader, you want greater access to data with next-generation dashboards and quality analytics. These dashboards with mobile-ready features are available off-the-shelf in a modern EQMS solution like ComplianceQuest.
  • TYou want to drive efficiency into a specific quality management process. For instance, at SPR Therapeutics (mentioned above), there was an urgent need to reduce the time taken to resolve complaints. And, this was possible only with a truly collaborative and connected EQMS solution.

There could be several other reasons why you’re looking to move your QMS from on-prem to the cloud. But, all things considered, it is a no-brainer to make the shift NOW.

In fact, this should have been done yesterday!

At ComplianceQuest, we published a whitepaper titled ‘From On-Prem to Cloud: It’s Time to Migrate your QMS Now!’

Download it here: https://www.compliancequest.com/whitepaper/from-prem-to-cloud-qms/

how and when to migrate qms cta

“ComplianceQuest is amazingly robust and easy to use. We first started using CQ for Document Control but today we use it for Training, CAPA, Complaints, Change Control, Supplier Management, and Audit Management.

Our experience has been very positive from selection to implementation. The CQ solution is extremely powerful and has a variety of applications and modules. Configurable reporting and dashboarding features allow for ease of communication and transparency of data within the company. All processes are electronically linked, adding both ease and traceability to interrelated QMS processes (I can launch a CAPA from my Complaint form!) (I can launch an Engineering Change Order from my CAPA form!). Configuration can be as simple or as complex, as you make it.”

Manager, Quality Assurance, Global Life Sciences Company

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