CQ.AI Agents

Join ConQuest 2025 | ComplianceQuest User Conference | April 8–10, Clearwater Beach, FL

Discover your potential savings with our ROI Calculator

  Equipment Management  >  Equipment Maintenance Software

Equipment Maintenance Software

equipment maintenance software

Transform your maintenance strategy from reactive to proactive, extending equipment lifespan and enhancing overall performance.

Invest in our Equipment Maintenance Software today to streamline processes, boost efficiency, and safeguard your valuable assets

Request Demo
equipment maintenance software

Importance of Equipment Maintenance Software

Equipment Maintenance Software is a digital solution designed to help businesses manage, track, and optimize the maintenance of their equipment and assets. It streamlines maintenance processes by automating tasks, improving efficiency, and ensuring the longevity of machinery. Here’s why this software is indispensable:

  • Proactive Maintenance: Prevents downtime by predicting and addressing issues early.
  • Centralized Data Management: Stores maintenance records and schedules digitally for easy access.
  • Enhanced Productivity: Automates tasks like scheduling and work order creation, saving time.
  • Cost Efficiency: Reduces repair costs and optimizes resource allocation.
  • Compliance and Safety: Ensures regulatory compliance and maintains safety standards.
  • Scalability: Easily adapts to the needs of growing businesses and large-scale operations.

Top 10 Equipment Maintenance Software in 2025

Here is an authoritative list of the top 10 equipment maintenance software for 2025.

1. ComplianceQuest

ComplianceQuest offers a robust, cloud-native equipment maintenance software solution built on the Salesforce platform. It empowers businesses by providing advanced asset tracking, automated maintenance scheduling, and seamless regulatory compliance management. Its real-time reporting and predictive analytics ensure that organizations proactively manage equipment health and prevent costly downtime. Designed to meet the needs of industries such as life sciences, healthcare, and manufacturing, ComplianceQuest integrates easily with other enterprise systems, creating a unified ecosystem for asset performance and compliance tracking.

Why ComplianceQuest is the Best

  • Industry-specific solutions tailored for life sciences, manufacturing, and healthcare.
  • AI-powered automation for error reduction and streamlined workflows.
  • Real-time insights via dashboards for proactive decision-making.
  • Cloud-based infrastructure ensures scalability, security, and regular updates.
  • Seamless integration with Salesforce for a unified business ecosystem.
  • Mobile accessibility supports equipment management anytime, anywhere.

2. Fiix

Fiix focuses on predictive and preventive maintenance, helping organizations reduce unplanned downtime through automated work orders and powerful reporting tools. It is favored in sectors like manufacturing and energy for its ease of use and real-time mobile access​ .

3. UpKeep

Known for its mobile-first design, UpKeep enables maintenance teams to manage tasks on the go. Its intuitive interface supports both preventive and reactive maintenance, with strong inventory management features to keep operations running smoothly.

4. eMaint

eMaint offers robust CMMS capabilities, including asset lifecycle management, IoT integrations, and deep analytics. Its user-friendly dashboard and ability to manage complex workflows make it a top choice for automotive and food manufacturing industries.

5. Limble CMMS

Limble provides a highly flexible mobile platform with a focus on minimizing downtime through proactive maintenance. It supports asset management, scheduling, and performance tracking, suitable for businesses of any size.

6. Asset Panda

Asset Panda offers powerful asset management with features like unlimited users, barcode scanning, and customizable workflows. It excels in scenarios requiring extensive asset tracking across multiple sites and industries.

7. FMX

FMX delivers a comprehensive solution for facilities management, combining maintenance scheduling, inventory management, and communication tools. It’s designed to enhance operational efficiency across dispersed teams and complex environments.

8. MicroMain CMMS

MicroMain is known for its mobile access and ability to monitor KPIs in real time. Its features, including barcode scanning and inspection management, cater to industries like manufacturing and healthcare.

9. eWorkOrders

This platform is renowned for its GIS-based asset mapping, which makes it ideal for organizations managing geographically dispersed assets. It offers robust mobile functionality and real-time tracking for efficient maintenance management.

10. MEX Maintenance

MEX provides a mobile-friendly CMMS solution that supports asset tracking, inventory control, and work order management. Its intuitive design makes it popular among industries like utilities and education.


Request Custom Pricing

Features of CQ’s Equipment Maintenance Software

Some of the most prominent features of ComplianceQuest Equipment Maintenance Software are mentioned below:

  • Have an on-demand, 360-degree view of the equipment.
  • Track, schedule and maintain calibration, and report findings whenever necessary.
  • Create flexible calibration schedules and periodic maintenance activities at predetermined intervals.
  • Alert stakeholders for calibration or maintenance of pending scheduled activities.
  • Track, review, and sign-off equipment calibration activities and digitally store calibration certificates.
  • Document, track, and close specific machinery maintenance activities and review for compliance.
  • Utilize pre-built best-practices-based reports or customize additional reports and dashboards to suit business requirements.
  • Collaborate with other stakeholders within the enterprise or in the supply chain to gather feedback without compromising task ownership.
  • Access QHSE solution anywhere, anytime and on any device.
equipment maintenance software features
Request Pricing

Benefits of Implementing ComplianceQuest Equipment Maintenance Software

Key benefits of ComplianceQuest Equipment Maintenance Software include:

  • Lower Maintenance Costs: Identifies issues early through preventive maintenance, avoiding expensive emergency repairs.

  • Reduced Downtime: Proactively prevents unexpected equipment failures, minimizing production disruptions and operational delays.

  • Prolonged Equipment Lifespan: Regular maintenance addresses wear and tear, significantly extending the life of machinery.

  • Enhanced Safety: Properly maintained equipment lowers the risk of workplace accidents and ensures a safer environment for employees.

  • Streamlined Work Order Management: Simplifies task creation, assignment, and tracking, ensuring maintenance tasks are completed efficiently.

  • Regulatory Compliance: Maintains accurate records to help businesses meet industry standards and avoid compliance issues.

  • Insightful Data and Analytics: Analyzes historical data to identify patterns and predict future maintenance needs effectively.

  • Informed Decision-Making: Provides comprehensive performance insights to guide decisions on repairs, upgrades, and replacements.

  • Lower Maintenance Costs: Identifies issues early through preventive maintenance, avoiding expensive emergency repairs.

  • Reduced Downtime: Proactively prevents unexpected equipment failures, minimizing production disruptions and operational delays.

  • Prolonged Equipment Lifespan: Regular maintenance addresses wear and tear, significantly extending the life of machinery.

  • Enhanced Safety: Properly maintained equipment lowers the risk of workplace accidents and ensures a safer environment for employees.

  • Streamlined Work Order Management: Simplifies task creation, assignment, and tracking, ensuring maintenance tasks are completed efficiently.

  • Regulatory Compliance: Maintains accurate records to help businesses meet industry standards and avoid compliance issues.

  • Insightful Data and Analytics: Analyzes historical data to identify patterns and predict future maintenance needs effectively.

  • Informed Decision-Making: Provides comprehensive performance insights to guide decisions on repairs, upgrades, and replacements.

Rental Equipment Companies

Data-driven Health & Safety Management at Rental Equipment Companies

Regulatory Requirements for Equipment Maintenance Software

All manufacturers must adhere to regulatory requirements and international standards such as ISO 9001 and ISO 10012 and set up equipment maintenance software. Pharmaceutical manufacturers must conform to FDA 21CFR211.182, which focuses on cGMP, maintaining written records of central equipment cleaning, maintenance, and uses. Similarly, FDA 21CFR211 211.68 mandates all automatic, mechanical, or electronic equipment to be routinely calibrated or checked according to a documented in-house program designed to assure proper performance.


Contact Us
regulatory requirements for equipment maintenance software

What is the Process of Tracking in Equipment Maintenance Software?

Equipment tracking involves systematically monitoring and managing equipment's whereabouts, status, and maintenance history within an organization. Here is a step-by-step process:

  • Equipment Identification: Assign a unique identifier to each piece of equipment, such as a serial number or barcode. This ensures accurate tracking and differentiation of individual items.
  • Data Capture: Create a centralized database or tracking system to record relevant information about the equipment. This includes equipment type, model, location, custodian, acquisition date, and other pertinent information.
  • Check-In and Check-Out: Establish a procedure for checking equipment in and out when borrowed or moved between locations. This may involve using sign-out sheets, electronic systems, or designated personnel to track these movements.
  • Regular Audits: Conduct routine audits to verify the accuracy of the equipment inventory and its recorded information. This involves physically inspecting the equipment, cross-checking against the database, and reconciling discrepancies.
  • Maintenance and Calibration: Implement a schedule to ensure equipment is regularly serviced, calibrated, and inspected for compliance and optimal performance. Record maintenance activities in the tracking system, including dates, service providers, and results.
  • Retire or Dispose: Establish a process for retiring or disposing of equipment when it becomes obsolete, damaged, or unused. This may involve proper disposal methods, documentation, and adhering to environmental regulations.
  • Reporting and Analysis: Generate reports and analyze data from the equipment tracking system to gain insights into equipment utilization, maintenance costs, lifecycle management, and overall efficiency. This information can guide decision-making, budgeting, and optimization of equipment resources.
  • Training and Awareness: Train employees responsible for equipment handling, tracking, and maintenance. Promote awareness of the importance of accurate equipment tracking and individuals' role in maintaining the system's integrity.
delivering data efficiency to a leading medical equipment manufacturer case study

Customer Success

Delivering Data Efficiency to a Leading Medical Equipment Manufacturer

delivering data efficiency to a leading medical equipment manufacturer case study
Read Case Study
equipment maintenance tracking software

Why Should a Business Invest in Equipment Maintenance Software?

ComplianceQuest's Equipment Maintenance Software, integrated within the EQMS, enables companies to effectively register, track, and maintain their capital and measuring equipment. Utilizing the power of Salesforce, this software provides comprehensive tracking capabilities for the following:

  • Capture and manage information related to purchasing decisions, including procurement details, vendor information, and purchase agreements.
  • Keep track of warranty information associated with equipment, including warranty start and end dates, terms, and conditions.
  • Maintain a record of manufacturer details, such as contact information, support channels, and technical specifications.
  • Monitor and update the location of each piece of equipment, ensuring visibility into its whereabouts across different sites or departments.
  • Document and manage the users and stakeholders associated with each piece of equipment, including designated custodians, responsible individuals, and authorized users.

Request an Online Demo

Equipment Maintenance Software vs. Traditional Maintenance Methods

Maintenance strategies have evolved significantly over the years. Comparing traditional maintenance methods with modern equipment maintenance software highlights the transformative impact of technology.

  • Approach:
  • Traditional Methods: Largely reactive, addressing equipment failures after they occur.
  • Software-Driven Maintenance: Proactive and predictive, preventing issues through advanced data analytics.
  • Efficiency
  • Traditional Methods: Relies on manual logs and inspections, which are time-consuming and prone to errors.
  • Software: Automates tasks like scheduling, tracking, and reporting, saving time and reducing human error.
  • Data Management
  • Traditional Methods: Paper-based or spreadsheet systems, often resulting in lost or inaccessible records.
  • Software: Centralized digital database with real-time updates and easy retrieval of historical data.
  • Downtime
  • Traditional Methods: Higher risk of unexpected downtime due to unmonitored equipment health.
  • Software: Predicts failures and schedules maintenance, significantly reducing unplanned downtime.
  • Cost
  • Traditional Methods: Higher long-term costs due to frequent breakdowns and inefficient resource use.
  • Software: Initial investment leads to long-term savings by optimizing maintenance cycles and extending equipment life.
  • Scalability
  • Traditional Methods: Struggles to handle the complexity of large-scale operations or multiple locations.
  • Software: Seamlessly scales to meet the needs of any operation size, making it ideal for growing businesses.
  • Compliance
  • Traditional Methods: Manual tracking of regulatory requirements, often leading to missed deadlines or non-compliance risks.
  • Software: Automatically updates and tracks compliance requirements, ensuring adherence to industry standards.

ComplianceQuest delivers!

I selected CQ for a number of reasons. Functionality and a simple user interface were key requirements. CQ has all the functionality needed in support of a global QMS. Implementation includes; Document control, change order, personnel training, NC/CAPA, equipment management, supplier management, audit management, and customer complaints all on a single platform. As a small biologics company it was critical to find a single solution to meet our GMP quality system requirements. We wanted a cloud-based system, that would be quick to implement, that could be expanded globally and in other languages, all for a reasonable price. The user interface – it is exactly what I was hoping for. I constantly hear the staff saying, “I love CQ, it’s so straightforward to use”.

Donna Matuizek,
Sr. Director Quality

Just Logo
Just Logo

Who Can Benefit from Using CQ’s Equipment Maintenance Software?

ComplianceQuest Equipment Maintenance Software simplifies equipment tracking, scheduling, and maintenance activities while facilitating reporting as needed. Built on Salesforce, this solution offers various system users a comprehensive 360-degree view of equipment. It caters to different roles within the organization:

qc managers

QC Managers enables QC Managers to establish internal and external parameters, measure equipment effectiveness, and schedule periodic maintenance when required.

maintenance technicians

Calibration or Maintenance Technicians allows Technicians to schedule regular equipment maintenance, perform calibration or maintenance inspections, record findings, and communicate necessary corrective actions.

management

Management provides insights into equipment management, aiding in strategic decision-making regarding equipment acquisition, maintenance, and continuous improvements.

plant managers

The solution helps plant managers and the shop floor teams effortlessly track equipment-related metrics, facilitating effective equipment management.

  • qc managers

    QC Managers to establish internal and external parameters that help measure equipment effectiveness and schedule periodic maintenance whenever necessary.

  • calibration or maintenance technicians

    Calibration or Maintenance Technicians can use the equipment maintenance software solution to schedule regular equipment, perform calibration or maintenance inspections, record their findings and communicate necessary corrective action.

  • management

    Management can depend on the equipment maintenance software to gather insight into equipment management, take strategic decisions on equipment acquisition and maintenance, or initiate continuous improvements.

  • plant managers and shop floor team

    The solution helps plant managers and the shop floor team to keep track of equipment-related metrics with ease.

Track Equipment Usage and Efficiency, and Plan Equipment Maintenance with CQ’s Equipment Maintenance Software

Request a Personalized Demo

Quality-centric Companies Rely on CQ QMS

  • affinivax
  • verily
  • 3m logo
  • Tupperware
  • Qorvo
  • Continental
  • Vyaire
  • Lifescan
  • Lundbeck
  • CDC
  • Qlik
  • CSA Group
  • Impossible
  • Fluence

Frequently Asked Questions

    • Integration Capabilities: Select software that seamlessly integrates with your existing systems like ERP, CRM, and IoT platforms for unified data and better decision-making.

    • Scalability and Flexibility: Choose solutions that can grow with your organization and adapt to changing needs, supporting various equipment types through APIs.

    • Analytics and Reporting: Choose software that offers predictive maintenance capabilities, cost analysis, and performance metrics to proactively manage and optimize your assets.

    • Regulatory Compliance and Data Security: Ensure the software meets industry standards and has strong security features to protect sensitive data.

    • Vendor Reliability and Customer Support: Evaluate the provider's customer support and stability to ensure long-term reliability and continuity of the software.

    • Equipment performance can get affected without proper planning for periodic maintenance.

    • The organization takes a reactive approach to incidents that involve the quality and quantity of output.

    • Manual equipment maintenance affects the company’s ability to identify equipment risk.

    • Inadequate user and maintenance staff training.

    • The paper-based system affects the company’s ability to document all maintenance activities.

    • Maintenance activities do not become a part of the company’s quality objectives.

    • Improper data governance policies can make equipment vulnerable and lead to data security issues.

    • Increased chance for productivity issues leading to the high cost of production, health, and safety.

Mascot Astronut

Related Insights

Connect with a CQ Expert

Learn about all features of our Product, Quality, Safety, and Supplier suites. Please fill the form below to access our comprehensive demo video.

Mascot

Please confirm your details

spinner
Consult Now

Comments