In the past, businesses used spreadsheets to track pieces of equipment. As companies expanded geographically, this manual process of equipment management became cumbersome and ineffective. A single equipment defect can have far-reaching consequences for an entire company, causing downtime, increased costs, and significant damage to the brand image. Recognizing this, companies embrace technological advancements and transition from isolated, paper-based systems to robust, cloud-based equipment maintenance software solutions. These software systems offer a comprehensive approach to monitoring and maintaining equipment efficiently. This shift from traditional methods to advanced equipment maintenance software empowers companies to enhance operational efficiency, minimize downtime, control costs, and safeguard their brand reputation in today's fast-paced business environment.
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Equipment Maintenance Software
Equipment Maintenance Software Overview
Equipment Maintenance Software tracks equipment usage and performance efficiency and schedules preventative and corrective maintenance. The solution handles maintenance requirements based on date, use, and throughput. One of the essential aspects of Equipment Maintenance Software is to ensure that the users adhere to proper equipment calibration and maintenance schedules. Equipment that is not certified cannot be used for production. While the market has both on-premise and cloud-based solutions, there is a preference towards cloud-solutions for its easy of use and deployment. Investing in a cloud-based Equipment Maintenance Software is widely popular as it helps
- Store all equipment related information in a single location
- Replace paper-based system to track equipment
- Improve or eliminate long downtime
- Track equipment maintenance and performance real-time
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Features of CQ’s Equipment Maintenance Software
Some of the most prominent features of ComplianceQuest Equipment Maintenance Software are mentioned below:
- Have an on-demand, 360-degree view of the equipment.
- Track, schedule and maintain calibration, and report findings whenever necessary.
- Create flexible calibration schedules and periodic maintenance activities at predetermined intervals.
- Alert stakeholders for calibration or maintenance of pending scheduled activities.
- Track, review, and sign-off equipment calibration activities and digitally store calibration certificates.
- Document, track, and close specific machinery maintenance activities and review for compliance.
- Utilize pre-built best-practices-based reports or customize additional reports and dashboards to suit business requirements.
- Collaborate with other stakeholders within the enterprise or in the supply chain to gather feedback without compromising task ownership.
- Access QHSE solution anywhere, anytime and on any device.
Benefits of implementing ComplianceQuest Equipment Maintenance Software
Some of the most prominent features of ComplianceQuest Equipment Maintenance Software are mentioned below:
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Automating the equipment lifecycle workflow. This feature allows users to test, calibrate, and validate all equipment and instruments to ensure it meets internal requirements.
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Scheduling downtimes and preventive maintenance to keep costs low, reduce repair, improve the life of the equipment, and ensure smooth operations. The solution can send notifications to employees and help protect the equipment from repeat breakdowns.
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Producing quality products that meet customer requirements, regulatory standards, and internal specifications and increase Return on Invested Capital (ROIC).
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Driving up OEE metrics by ensuring the integrity of data and continuous improvement with an enterprise-wide view of all equipment-related data to help with overall decision-making related to equipment maintenance and replacement.
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Streamlining and digitizing the process of helping enterprises meet standards such as ISO 10012 associated with calibration and maintenance.
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Easily integrating with nonconformance and CAPA modules and helping with the effective utilization of resources for addressing high-risk issues and initiating preventive measures for future issues.
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Preventing potential failures, loss of quality, and resultant product recalls with well-calibrated equipment that ensures the products are manufactured as per specifications and meet internal and external standards.
Regulatory requirements for Equipment Maintenance Software
All manufacturers must adhere to regulatory requirements and international standards such as ISO 9001 and ISO 10012 and set up equipment maintenance software. Pharmaceutical manufacturers must conform to FDA 21CFR211.182, which focuses on cGMP, maintaining written records of central equipment cleaning, maintenance, and uses. Similarly, FDA 21CFR211 211.68 mandates all automatic, mechanical, or electronic equipment to be routinely calibrated or checked according to a documented in-house program designed to assure proper performance.
What is the process of equipment maintenance tracking?
Equipment tracking involves systematically monitoring and managing equipment's whereabouts, status, and maintenance history within an organization. Here is a step-by-step process:
- Equipment Identification: Assign a unique identifier to each piece of equipment, such as a serial number or barcode. This ensures accurate tracking and differentiation of individual items.
- Data Capture: Create a centralized database or tracking system to record relevant information about the equipment. This includes equipment type, model, location, custodian, acquisition date, and other pertinent information.
- Check-In and Check-Out: Establish a procedure for checking equipment in and out when borrowed or moved between locations. This may involve using sign-out sheets, electronic systems, or designated personnel to track these movements.
- Regular Audits: Conduct routine audits to verify the accuracy of the equipment inventory and its recorded information. This involves physically inspecting the equipment, cross-checking against the database, and reconciling discrepancies.
- Maintenance and Calibration: Implement a schedule to ensure equipment is regularly serviced, calibrated, and inspected for compliance and optimal performance. Record maintenance activities in the tracking system, including dates, service providers, and results.
- Retire or Dispose: Establish a process for retiring or disposing of equipment when it becomes obsolete, damaged, or unused. This may involve proper disposal methods, documentation, and adhering to environmental regulations.
- Reporting and Analysis: Generate reports and analyze data from the equipment tracking system to gain insights into equipment utilization, maintenance costs, lifecycle management, and overall efficiency. This information can guide decision-making, budgeting, and optimization of equipment resources.
- Training and Awareness: Train employees responsible for equipment handling, tracking, and maintenance. Promote awareness of the importance of accurate equipment tracking and individuals' role in maintaining the system's integrity.
Customer Success
Delivering Data Efficiency to a Leading Medical Equipment Manufacturer
Why should a business invest in Equipment Maintenance Tracking Software?
ComplianceQuest's Equipment Maintenance Tracking Software, integrated within the EQMS, enables companies to effectively register, track, and maintain their capital and measuring equipment. Utilizing the power of Salesforce, this software provides comprehensive tracking capabilities for the following:
- Capture and manage information related to purchasing decisions, including procurement details, vendor information, and purchase agreements.
- Keep track of warranty information associated with equipment, including warranty start and end dates, terms, and conditions.
- Maintain a record of manufacturer details, such as contact information, support channels, and technical specifications.
- Monitor and update the location of each piece of equipment, ensuring visibility into its whereabouts across different sites or departments.
- Document and manage the users and stakeholders associated with each piece of equipment, including designated custodians, responsible individuals, and authorized users.
ComplianceQuest delivers!
I selected CQ for a number of reasons. Functionality and a simple user interface were key requirements. CQ has all the functionality needed in support of a global QMS. Implementation includes; Document control, change order, personnel training, NC/CAPA, equipment management, supplier management, audit management, and customer complaints all on a single platform. As a small biologics company it was critical to find a single solution to meet our GMP quality system requirements. We wanted a cloud-based system, that would be quick to implement, that could be expanded globally and in other languages, all for a reasonable price. The user interface – it is exactly what I was hoping for. I constantly hear the staff saying, “I love CQ, it’s so straightforward to use”.
Who can use ComplianceQuest’s Equipment Maintenance Software?
ComplianceQuest Equipment Maintenance Software simplifies equipment tracking, scheduling, and maintenance activities while facilitating reporting as needed. Built on Salesforce, this solution offers various system users a comprehensive 360-degree view of equipment. It caters to different roles within the organization:
QC Managers enables QC Managers to establish internal and external parameters, measure equipment effectiveness, and schedule periodic maintenance when required.
Calibration or Maintenance Technicians allows Technicians to schedule regular equipment maintenance, perform calibration or maintenance inspections, record findings, and communicate necessary corrective actions.
Management provides insights into equipment management, aiding in strategic decision-making regarding equipment acquisition, maintenance, and continuous improvements.
The solution helps plant managers and the shop floor teams effortlessly track equipment-related metrics, facilitating effective equipment management.
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QC Managers to establish internal and external parameters that help measure equipment effectiveness and schedule periodic maintenance whenever necessary.
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Calibration or Maintenance Technicians can use the equipment maintenance software solution to schedule regular equipment, perform calibration or maintenance inspections, record their findings and communicate necessary corrective action.
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Management can depend on the equipment maintenance software to gather insight into equipment management, take strategic decisions on equipment acquisition and maintenance, or initiate continuous improvements.
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The solution helps plant managers and the shop floor team to keep track of equipment-related metrics with ease.
Track equipment usage and efficiency, and plan equipment maintenance with CQ’s Equipment Maintenance Software
Request a Personalized DemoRelated Checklists
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Equipment Preventive Maintenance Checklist – Part A (Machines and Material Handling Equipment)
Checklist | January 25th, 2023
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Checklist | January 25th, 2023
Quality-centric Companies Rely on CQ QMS
Frequently Asked Questions
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Equipment performance can get affected without proper planning for periodic maintenance.
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The organization takes a reactive approach to incidents that involve the quality and quantity of output.
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Manual equipment maintenance affects the company’s ability to identify equipment risk.
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Inadequate user and maintenance staff training.
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The paper-based system affects the company’s ability to document all maintenance activities.
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Maintenance activities do not become a part of the company’s quality objectives.
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Improper data governance policies can make equipment vulnerable and lead to data security issues.
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Increased chance for productivity issues leading to the high cost of production, health, and safety.
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After investing in a piece of equipment, it is important to understand the basic guidelines. Keep track of warranty details such as coverage duration, void clauses, and maintenance services covered.
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Use equipment maintenance software to keep a detailed record of all the equipment across locations to ensure seamless maintenance.
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Follow recommended maintenance schedules as informed by manufacturers to maintain peak conditions.
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Include relevant stakeholders in the maintenance program.
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Ensure the environment around the equipment is favourable.
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Track all replacements and keep back stock to avoid delays or downtime.
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