DOCUMENT MANAGEMENT SOLUTIONS

RELEVANT INFORMATION WITHIN REACH - ALWAYS

What is ComplianceQuest’s Document Management Solutions Software?

ComplianceQuest’s Document Management Solutions Software is a comprehensive yet easy-to-use system designed to effectively manage all the documents you come across in your work flow while integrating with other quality processes critical to regulatory compliance, such as audits, CAPA escalations, non-conformance, change control and customer complaints. The CQ Document management solution’s step by step out of the box workflow is made of foundation blocks along with a built-in workflow indicator. Companies can use workflow as is or may configure to suit their needs.

FEATURES

CREATION AND CATEGORIZATION

The ComplianceQuest Document Management solutions simplifies the process of creating new documents or making changes to existing ones while providing a central repository for storing and organizing all types of documents based on various templates and classification criteria. With the use of pre-approved templates, the solution ensures that the right templates are used to create the relevant documents. The association between various documents allows for easy cross-referencing to ensure that related documents are easily identified.

REVIEW AND APPROVALS

ComplianceQuest Document Management Solutions software makes tasks for reviewing, and approving documents easy, consistent and timely. Email notifications and reminders keep the process on schedule. CQ-DOC allows for approval workflows based on sequential, parallel or combination review to ensure that the organization’s best practices are mimicked.

RELEASE MANAGEMENT

ComplianceQuest Document Management Solutions software allows approved documents to be released either manually or in an automated fashion based on pre-defined ‘effective dates’. Upon release, processes such as conversion of the native Office format document to PDFs for controlled viewing by end users and notification to employees for training, are automatically initiated.

DOCUMENT TRAINING

ComplianceQuest Document Management Solutions software offers easy identification of Job Functions that should be trained on a document. When a new document is issued or an existing document is revised, all employees or partners who are to be trained as a result of their job function(s), will automatically be notified. The solution will continue to track who has viewed, read and signed-off and who is left allowing Training Coordinators to take the relevant action to complete the training in a timely manner.

REVISION AND PERIODIC REVIEWS

Revision history is automatically maintained for each document, and review periods or obsolescence rules can be set for all documents to ensure that the documents are being reviewed timely and in compliance with internal policies. All review actions including the decisions made on the status of the document are fully tracked.

CHANGE MANAGEMENT

ComplianceQuest Document Management Solutions software provides a change management functionality to manage the change process associated with the documents. Change process includes requests, reviews, incorporation and closure of the change.

SECURITY

The ComplianceQuest Document Management solutions software offers a robust security platform that controls and monitors the access to specific content according to the company’s internal policies. Security privileges to view, modify or distribute documents are granted based on security privileges assigned.

SEARCH/LIBRARY MANAGEMENT

ComplianceQuest Document Management provides users with various ways to search for their favorite content. The solution supports full text search to find the content that the end users are looking for. It provides a library capability that allows users to find documents from folders. Content can also be searched through keywords using the tags capability.

COLLABORATION

Reach out to others across the enterprise and in the supply chain to solicit feedback without having to give up on the ownership of the tasks.

MOBILE ACCESS

Access your EQMS solution on the go- anywhere, anytime and on any device. Complete access to the solution including reports, approvals, record views, reviews, alerts etc. ensures business continuity and improves efficiency, visibility and flexibility.

REPORTING & ANALYTICS

Utilize pre-developed best practices based reports. Create any number of additional reports and dashboards to suit your requirement. Information is easily retrievable, helping you make quick decisions.

SOCIAL LIKE & FOLLOW

Like and follow relevant records in the system. Choose to be notified via email, dashboard, and mobile to stay abreast of developments.

DOCUMENT

Relevant Information Within Reach - Always

The ComplianceQuest Document Management solutions system is a comprehensive solution that enables companies to adopt an electronic and automated approach to document management across the enterprise. This is a solution which provides a central repository to store, organize, review/approve and retrieve documents. Integrated collaboration, social and workflow tools in the system can be used to access, create, modify, review, and approve documents globally in a controlled manner. A powerful analytics and reporting capability with graphical dashboards helps track each document from origin to obsolescence while giving managers complete visibility into the document control process.