Equipment  >  Equipment Maintenance Compliance

Equipment Maintenance Compliance

equipment maintenance compliance
equipment maintenance compliance

What is Equipment Maintenance?

Equipment maintenance is the systematic process of inspecting, servicing, repairing, and ensuring the proper functioning of an organization's machinery, tools, or assets. Equipment maintenance aims to prevent breakdowns, extend the lifespan of equipment, and maximize operational efficiency.

This process involves routine checks, lubrication, cleaning, and replacing worn components to keep equipment in optimal condition.

Maintenance can be categorized into different types, including preventive maintenance (scheduled inspections and servicing), predictive maintenance (based on data and monitoring), and corrective maintenance (addressing breakdowns and faults).

Proper equipment maintenance is critical in various industries to minimize downtime, reduce costs, enhance safety, and maintain product quality.

Request an Online Demo

What are the types of equipment maintenance?

Organizations can employ several types of equipment maintenance strategies based on their specific needs and objectives. Some common types include:

  • Reactive Maintenance: Also known as "breakdown maintenance," this strategy involves addressing equipment issues after they occur. Repairs are performed when the equipment fails or experiences a breakdown. While reactive maintenance can be cost-effective in the short term, it can result in unplanned downtime and higher repair costs.

  • Preventive Maintenance: This approach involves scheduled inspections, routine maintenance tasks, and component replacements to prevent equipment failures. It aims to identify and address potential issues before they escalate, reducing the likelihood of unexpected breakdowns. Preventive maintenance helps extend equipment lifespan and improve overall reliability.

  • Predictive Maintenance: This strategy leverages advanced technologies and data analysis to predict equipment failures or performance degradation. It involves monitoring key parameters and using predictive analytics to determine when maintenance should be performed. By identifying potential problems in advance, organizations can minimize downtime, optimize maintenance schedules, and reduce costs.

  • Condition-Based Maintenance: This approach relies on real-time monitoring and assessment of equipment condition using sensors and other diagnostic tools. It tracks specific indicators such as temperature, vibration, or fluid levels to determine maintenance requirements. By basing maintenance decisions on the actual condition of the equipment, organizations can optimize maintenance efforts and maximize equipment availability.

  • Proactive Maintenance: This strategy involves taking a proactive approach to equipment maintenance by implementing continuous improvement initiatives and applying best practices. Proactive maintenance aims to prevent failures, improve equipment reliability, and optimize maintenance processes. It includes operator training, equipment optimization, and regular performance reviews.

equipment maintenance functional benefits

What are the functional benefits of Equipment Maintenance?

Aside from the mandated requirement for equipment maintenance, organizations will also witness other functional benefits from performing regular equipment maintenance. Some of them are:

  • Extend the lifespan of the equipment.
  • Minimize interruptions by preventing unscheduled downtime.
  • Reduce repair expenditure.
  • Enhance energy consumption and operational cost.
  • Prevent accidents, injuries, and fatalities due to faulty equipment.
  • Improve warranty coverage.

To perform equipment maintenance, follow these simple steps.

  • Clearly define processes to analyze system performance data.
  • Monitor operations to become aware of potential issues.
  • Provide technicians and operators with proper training to identify and resolve issues.
  • Create accountability within the organization by assigning responsibility.
  • Conduct periodic inspections based on a strict equipment maintenance schedule.
equipment maintenance functional benefits

Equipment Maintenance Checklist

To ensure that the task in hand is carried out efficiently, it is essential to create a checklist of tasks based on safety, operation, repairs, records, and instructions. Here is a checklist to refer to while performing equipment maintenance:

  • green check

    Prepare a safety document that acts as a guide explaining the activities that should or should not take place.

  • green check

    Conduct tests on equipment to determine the operating conditions of the equipment.

  • green check

    Maintain a document of repairs or changes proposed and resolved for future reference.

  • Store equipment procedures and guidelines at a central location for easy access.

  • Read all instructions detailed by manufacturers to understand the working of an equipment.

Rental Equipment Companies

Data-driven Health & Safety Management at Rental Equipment Companies

equipment compliance steps

What are the steps in equipment compliance?

In order to be compliant, organizations must focus on creating an equipment maintenance plan that will help reduce losses in production, prevent accidents, and even improve efficiency. Here are the steps in equipment compliance:

  • Create a maintenance team of managers and technicians from the operations department.
  • Keep a record of all the assets with relevant information such as model number, manufacturer ID, location, and any other asset information.
  • Prepare a maintenance procedure that defines the frequency of the maintenance procedures.
  • Prioritize tasks based on time, value, and resource required.
  • Train the team to repair and restore assets.
  • Update maintenance plan consistently to maintain compliance.

ComplianceQuest delivers!

I selected CQ for a number of reasons. Functionality and a simple user interface were key requirements. CQ has all the functionality needed in support of a global QMS. Implementation includes; Document control, change order, personnel training, NC/CAPA, equipment management, supplier management, audit management, and customer complaints all on a single platform. As a small biologics company it was critical to find a single solution to meet our GMP quality system requirements. We wanted a cloud-based system, that would be quick to implement, that could be expanded globally and in other languages, all for a reasonable price. The user interface – it is exactly what I was hoping for. I constantly hear the staff saying, “I love CQ, it’s so straightforward to use”.

Donna Matuizek,
Sr. Director Quality

Just Logo
Just Logo

Implement Equipment Compliance With ComplianceQuest

ComplianceQuest's Equipment Management Software empowers users with an on-demand 360-degree view of their equipment. Leverage features such as equipment tracking, maintenance scheduling, calibration management, and documentation control, enabling efficient and auditable equipment management. With ComplianceQuest, seamlessly adhering to regulatory requirements and international standards like ISO 9001 and ISO 10012. Our software can be used to maximize the performance of your equipment and instruments. Streamline your production process, accelerate time-to-market, and reduce production costs.

implement equipment compliance with ComplianceQuest

Ensure all the equipments are well maintained and compliant by automating the periodic checkups to improve the process and reduce the cost of production with CQ's Equipment Management Solution

Request a Personalized Demo

Quality-centric Companies Rely on CQ QMS

  • affinivax mono
  • verily mono
  • 3m logo mono
  • tupperware mono
  • continental logo mono
  • vyaire mono
  • lifescan mono
  • lundbeck mono
  • cdc logo mono
  • qlik mono
  • csa group mono
  • impossible mono
  • fluence mono

Frequently Asked Questions

  • The objectives of equipment maintenance are crucial for ensuring optimal performance, reliability, and longevity of machinery and equipment within an organization.

    • Equipment maintenance aims to prevent unexpected breakdowns and minimize downtime, maximizing productivity and minimizing disruptions to operations.

    • It helps extend the lifespan of equipment, reducing the need for frequent replacements and lowering overall costs.

    • Maintenance activities ensure equipment operates safely, promoting a safe working environment for employees.

    • Proper maintenance enhances equipment efficiency, improves product quality, reduced energy consumption, and increases operational efficiency.

    • Equipment maintenance helps identify potential issues, allowing for proactive repairs and maintenance to prevent more significant, more costly problems from occurring.


Related Insights

Connect with a CQ Expert

Learn about all features of our Product, Quality and Safety suites. Please fill the form below to access our comprehensive demo video.


Please confirm your details

Request Demo