Manage your critical documents at scale to drive productivity and efficiency while ensuring compliance
Enable your workforce by managing your documents in a
controlled and versioned way
With CQ Document Management, you can manage the entire document lifecycle, gain complete visibility and rely on a single source of truth across all locations for more effective decision making.
Regulatory compliance is stringent. With an electronic approach to document management across the enterprise, you’ll have a central repository to create, modify, review, approve, store, organize, access and share documents globally in a controlled manner. Track each document from origin to obsolescence with analytics, graphical dashboards, integrated collaboration and workflow tools.
Boost Productivity and Efficiency
With a workflow-driven process aided by secure digital capabilities, simplify creating and updating documents, always ensuring the right templates are used. Streamline the entire document review/approval process easily, on a consistent and timely basis. Increase operational efficiency by improving access to the right version of your information, faster and more cost-effectively, regardless of platform. Whether it’s SOPs, policies, plans, work instructions, or manufacturing & production designs, the most current information will always be available and accessible, reducing both time and risk.
Ensure Audit, Regulatory and Organizational Compliance
Transform your document management to satisfy quality and regulatory compliance, from ISO 9001 to GxP standards. Manage all the documents in your workflows, while integrating with other quality processes critical to regulatory compliance, such as registration and surveillance audits, CAPA escalations, non-conformance, change control and customer complaints. Always be ‘audit ready,’ and ensure compliance to information security and regulatory guidelines such as multi-password access and digital signature, forced expiration of passwords, account and intruder lockout, and audit trail history/record archiving.
Eliminate separate legacy document silos with a single enterprise-wide system. With a cloud-based platform, it’s easy to collaborate and share information using favorite tools such as Microsoft, Google and BOX when creating, reviewing and updating documents. Everyone allowed in your organization can see changes in real-time, and respond instantly with sign offs and approvals. Even collaborate across your supply chain by including suppliers and contract manufacturers to get their input and keep them in the loop.
Keep Employee Training Up-to-Date
It’s crucial to keep your team current with the latest policies and SOPs as soon as they’re effective. With easily accessible documents and workflow capabilities tightly coupled with CQ’s Training functionality, you can ensure employees are notified when CAPA-driven processes or work instructions change, and effortlessly track that all appropriate reviews have occurred. Easily respond to audits with detailed data on who has been trained on new/updated documents.
Implement Best Practices
Running operations consistently across existing and newly built or acquired facilities on a global scale requires a common set of processes. With a cloud-based document control system, all your facilities always have access to the most recent set of approved procedures. Best practices are easily shared and standardized across the organization and new operations are consistently onboarded.
Support Your Entire Organization
Document Creators (Owners)
Create and update faster, collaborate as necessary, focusing on content.
Ensure routing, review and approval is performed efficiently.
Rely on secure, scalable, cloud-based technologies for all document control, compliance and management needs.
Quality/EHS/ QHSE Managers
Maintain effective document control to maintain compliance (ISO 9001/14001/45001.
Production/ Supply Chain/ Operations Teams
Easily access up-to-date information, anytime, wherever they are.
“We’re no longer chasing folks down to update and approve our docs, or be sure we have the latest process specs distributed across the org. With ComplianceQuest, everyone’s on the same page all the time. We’re confident that everyone gets updated when they should, and that our team is fully trained any time any operating requirements or instructions get changed.”
Key CQ Document Management Solution Features
Key CQ Document Management Features
Central repository for storing and organizing all types of documents based on various templates and classification criteria. Eliminate the risk from outdated, manual paper documentation.
Automatically track revisions. Enforce review periods or obsolescence rules. Compare versions visually to easily identify changes and speed review/approval.
Collaborate with colleagues concurrently or sequentially; capture changes/comments as part of document content review workflow.
Using standard tools such as Microsoft Office 365/SharePoint, Google Drive/ Files, and BOX.
Release documents either manually or automated by the effective date.
Notify appropriate employees when required training documents are updated. Track engagement to ensure training completed.
Manage changes requests, reviews, incorporation and closures. Integrate change management processes seamlessly with document control capabilities.
AI Powered Search
Organize all documents and easily search with tagged metadata. Integrated AI provides for personalization, natural language and instant results.
Access all documents regardless of location. Ensure support for business continuity and ready information availability in a remote world.
Enterprise Grade Security
Protect your documents with enterprise grade security for access and controls based on internal company policies.