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Document Management

Relevant Information within Reach – Always

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What is ComplianceQuest’s Document Management Software?

One of the biggest challenges many companies face is how to manage the abundance of electronic documents associated with their organization’s processes, products, services, and employees. No matter the type of documents or files, documentation is always being generated, consumed, and updated and creating digital clutter. CQ’s Document Management Solution is a comprehensive, yet easy-to-use system designed to effectively manage all the documents you come across in your workflow, while integrating with other quality processes critical to regulatory compliance, such as audits, CAPA escalations, non-conformance, change control and customer complaints.

Document Management Solutions Features

Creation And
Categorization

The ComplianceQuest Document Management solution simplifies the process of creating new documents or making changes to existing ones while providing a central repository for storing and organizing all types of documents based on various templates and classification criteria. With the use of pre-approved templates, the solution ensures that the right templates are used to create relevant documents. The association between various documents allows for easy cross-referencing to ensure that related documents are easily identified.

Review And
Approvals

ComplianceQuest Document Management Solutions software makes tasks for reviewing and approving documents easy, consistent and timely. Email notifications and reminders keep the process on schedule. CQ-DOC allows for approval workflows based on sequential, parallel or combination review to ensure that the organization’s best practices are mimicked.

Release
Management

ComplianceQuest Document Management Solutions software allows approved documents to be released either manually or in an automated fashion based on pre-defined ‘effective dates’. Upon release, processes such as conversion of the native Office format document to PDFs for controlled viewing by end users and notification to employees for training, are automatically initiated.

Document
Training

ComplianceQuest Document Management Solutions software offers easy identification of Job Functions that require training. When a new document is issued or an existing document is revised, all employees or partners who are to be trained as a result of their job function(s), will automatically be notified. The solution will continue to track who has viewed, read and signed-off and who is left, allowing Training Coordinators to take the relevant action to complete the training in a timely manner.

Revision And
Periodic Reviews

Revision history is automatically maintained for each document, and review periods or obsolescence rules can be set for all documents to ensure that the documents are being reviewed on time and in compliance with internal policies. All review actions including the decisions made on the status of the document are fully tracked.

Change
Management

ComplianceQuest Document Management Solutions software provides a change management functionality to manage the change process associated with the documents. Change process includes requests, reviews, incorporation and closure of the change.

Security

The ComplianceQuest Document Management solutions software offers a robust security platform that controls and monitors the access to specific content according to the company’s internal policies. Security privileges to view, modify or distribute documents are granted based on security privileges assigned.

Search/Library
Management

ComplianceQuest Document Management provides users with various ways to search for their favorite content. The solution supports full text search to find the content that end users are looking for. It provides a library capability that allows users to find documents from folders. Content can also be searched through keywords using the tags capability.

Collaboration

Reach out to others across the enterprise and in the supply chain to solicit feedback without having to give up on the ownership of the tasks.

Mobile Access

Access your QHSE solution on the go, anywhere, anytime and on any device. Complete access to the solution including reports, approvals, record views, reviews, alerts etc., ensures business continuity and improves efficiency, visibility and flexibility.

Reporting And Analytics

Utilize pre-developed best-practices-based reports. Create any number of additional reports and dashboards to suit your requirement. Information is easily retrievable, helping you make quick decisions

Social Like & Follow

Like and follow relevant records in the system. Choose to be notified via email, dashboard, and mobile to stay abreast of developments.

Document Comparison

Document Comparison feature allows for approvers, reviewers and the learners (all employees) to see what has changed from the previous revision to the current revision in a highly graphical view, thus speeding the reviews and approval process, allowing the learners to focus on the changes and comprehending the impact of the changes.

Office 365/On-Line &
Off-Line Document
Collaboration

With seamless integration to Office 365, Controlled Document system allows for authors and reviewers to collaborate with their peers or other subject matter experts either concurrently or sequentially, capturing their document content mark-ups or their comments easily and as part of the content review workflow.

Document Management Software Datasheet

Relevant Information Within Reach - Always

The ComplianceQuest Document Management solutions system is a comprehensive solution that enables companies to adopt an electronic and automated approach to document management across the enterprise. This is a solution which provides a central repository to store, organize, review/approve and retrieve documents. Integrated collaboration, social and workflow tools in the system can be used to access, create, modify, review, and approve documents globally in a controlled manner. A powerful analytics and reporting capability with graphical dashboards helps track each document from origin to obsolescence while giving managers complete visibility into the document control process.

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